What this category's data looks like
This page addresses the student status changes and graduation eligibility review category. Materials include suspension and resumption of schooling applications, major transfer applications, and graduation review checklists. Suspension and resumption of schooling applications record the start and end dates of suspension and resumption, approval opinions, and signatures; major transfer applications record the original major, target major, assessment conclusion, and receipt; graduation review checklists record course names, credits, grades, and review conclusions. The material sources are exports from the academic affairs system and scanned paper approval documents. The update cadence is centralized updates during each semester's acceptance period, with supplementary entry after change approval. The field characteristics are that the same record may have inconsistent names, quantities, and dates across multiple materials, versions may be unsynchronized, and signatures or receipts may be missing. When entering this feature, suspension and resumption of schooling applications and major transfer applications serve as sources of change basis, and graduation review checklists serve as the source for graduation eligibility determination. Together, the three support the generation of basis entries that can be traced back to the original text.
Configuration and implementation checks
This step is executed by the server-side model channel configuration, outputting model binding relationships and channel responses. The basis entries that can be traced back to the original text are then completed by dialogue and retrieval using this model. The channel key only affects whether the call succeeds, and does not determine whether personnel can read knowledge base materials.
| Object | Check | Verification action |
|---|---|---|
| Suspension and resumption of schooling application | Names, dates, and signatures must match those in the major transfer application and graduation review checklist | Verify the start and end dates of suspension and resumption, approval opinions, and signatures, and compare the names and dates of the same record in the two materials |
| Major transfer application | The original major, target major, and assessment conclusion must match those in the graduation review checklist | Verify the original major, target major, assessment conclusion, and receipt, and check for missing signatures or receipts |
| Graduation review checklist | Course names, credits, grades, and review conclusions must match those in the change materials | Verify course names, credits, grades, and review conclusions, check whether the version is current, record the number of cited entries and cited text tokens; quoteMaxToken is the citation content budget; maxContext and maxTokens are verified in the model configuration |
| Model binding relationship | The model type corresponds to the step to be used, and the model identifier is consistent with the name listed in the documentation | Verify the type annotation in the model configuration, compare it with the model name returned by the channel, and verify the channel configuration and key source |
Three common errors
- Symptom: The names, quantities, and dates of the same record in the suspension and resumption of schooling application and the graduation review checklist do not match. Cause: The two materials were entered separately, and no cross-material comparison was performed.
- Symptom: The version of the major transfer application is not synchronized, and the old target major is still hit by retrieval. Cause: After the material was updated, the current version was not replaced, and retrieval still points to the old text chunk.
- Symptom: The graduation review checklist is missing signatures or receipts. Cause: The approval process was not closed-loop, the scanned documents were not supplementarily entered, and the entries cannot be traced back to the complete original text.
How to verify the setup
This feature acceptance: run one dialogue and one retrieval, check the model identifier in the response, confirm that the model type corresponds to the step, and verify the configured values of maxContext, maxTokens, and quoteMaxToken.
Business test: ask a cross-material basis question and see whether the answer provides a traceable source.
- Verify the fields, dates, and signatures of the suspension and resumption of schooling application, major transfer application, and graduation review checklist, and mark inconsistencies.
- Verify the model binding relationship and channel response, and confirm that the indexing model, reranking model, and language model are bound to their corresponding steps.