What this category's data looks like
College admissions physical examination organization materials include three categories: physical examination forms, re-examination applications, and restricted-major notifications. Physical examination forms record height and weight, vision and color perception, internal medicine and surgery, date, and examining physician signature; re-examination applications record the reason for application, original examination items, re-examination date, and applicant signature; restricted-major notifications record the name of the restricted major, the basis clause, notification date, and the receipt signed by the candidate or parent. Materials are updated by admissions year and archived centrally after each round of physical examinations, with fields focusing on date, quantity, name, and signature for verification. When entering this function, physical examination forms and re-examination applications serve as source basis materials, while restricted-major notifications serve as conclusion output materials; each of the three material categories establishes its own index for subsequent recall by question and reference back to the original entries.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). "Basis entries that can be traced back to the original text" are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Physical examination form | Fields include date and examining physician signature; the name, quantity, and date of the same record in the two materials must match | Open one physical examination form data row, check whether the index field records multiple vector identifiers, and confirm that the values of defaultToken and maxToken are consistent with the knowledge base settings |
| Re-examination application | Fields include reason for application, original examination items, re-examination date, and applicant signature; the version must be current | In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and search re-examination application keywords to see whether they can be recalled |
| Restricted-major notification | Fields include restricted major name, basis clause, notification date, and signed receipt; missing signature or receipt is considered incomplete | Check the data scope covered by the rebuild task; after changing models, trigger only for data whose indexing has been completed; verify the status value against indexed and the rebuild task records |
| Data row index field | Multiple vector identifiers for one data item are all present; after retrieval, data in the same group is merged and the highest score is taken | Sample one data row to check the index field, then retrieve once more to see whether the same group is merged, avoiding duplicate entries |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the physical examination form and the re-examination application. Inspect the following: The two materials are entered separately, without field-level verification.
- Symptom: The version of the restricted-major notification is not synchronized, and old clauses are cited when replying to parents. Inspect the following: After the materials are updated.
- Symptom: The notification material lacks a signature or receipt, and the basis entry cannot be traced back to the original text. Inspect the following: The completeness of signature and receipt fields is not verified during archiving.
How to verify the setup
This function's acceptance check: sample one data row to inspect the index field, confirm that multiple vector identifiers are all present, then retrieve once more to see whether data in the same group is merged and whether the highest score is taken.
Business test: ask a basis question that spans materials and see whether the answer provides a traceable source.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and record
defaultTokenandmaxToken. - Check the data scope covered by the rebuild task; after changing models, trigger only for data whose indexing has been completed; verify the status value against indexed and the rebuild task records.