What this category's data looks like
This page focuses on three types of materials in primary and secondary school student status establishment and change scenarios: student status archives, transfer applications, and suspension/resumption materials. Student status archives are entered in bulk by school student status administrators at new student registration or at the beginning of the semester, with fields covering name, ID document number, class, guardian, enrollment date, and signature field; transfer applications are kept separately by both the transferring-out and transferring-in schools, including the transfer-out certificate, acceptance opinion, date, and receipt; suspension/resumption materials are submitted by parents and reviewed by the school, including the reason for suspension, duration, resumption date, and approval signature. The three types of materials have different update rhythms: student status archives are maintained in batches by semester, transfer applications are generated immediately as the process proceeds, and suspension/resumption materials are triggered by events. When entering this function, student status archives serve as the baseline ledger, while transfer applications and suspension/resumption materials serve as sources to be verified, each providing fields, dates, and signature information for comparison of discrepancies after retrieval and recall.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate snippets and similarity scores (after mode, merge, rerank, filter, and upper-limit trimming). The discrepancy list is then completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Student status archives | The name, class, enrollment date, and guardian fields are consistent in both materials, and the signature field is complete | In the search test, retrieve the student's record with synonymous questions, view the number of candidates and scores, and check whether semantic and full-text results appear simultaneously after switching searchMode |
| Transfer applications | The transfer-out and transfer-in dates, acceptance opinion, receipt signature, and corresponding fields in the student status archives are consistent | Initiate retrieval using key fields in the transfer application, compare candidate snippets with ledger fields, and observe changes in the ranking of the top few results before and after enabling usingReRank |
| Suspension/resumption materials | The reason for suspension, duration, resumption date, and approval signature are consistent with the records in the student status archives | Retrieve by suspension/resumption date and approval fields, check whether candidates cover both materials, and record the similarity score and number of candidates |
| Discrepancy list | The name, quantity, or date of the same object does not match in the two materials, or the version is not synchronized, or the signature receipt is missing | Compare candidate snippets with the ledger field by field, mark inconsistent fields, and submit them to the reviewer for confirmation and write-back |
Three common errors
- Phenomenon: The name or date of the same student does not match between the student status archives and the transfer application. Cause: The two materials were entered at different times, the versions are not synchronized, and the retrieval candidates do not cover the latest version.
- Phenomenon: The suspension/resumption materials lack an approval signature or receipt, but the ledger shows that it has been completed. Cause: The signature page was not returned during the material circulation process, and the candidate snippets only recalled the main text while missing the signature field.
- Phenomenon: There are many candidates, but the ones ranked at the front are all irrelevant, and the answer lacks key paragraphs. Cause: The retrieval mode does not match the material form, rerank is not enabled, or the similarity filter is too strict, causing key snippets to be trimmed out.
How to verify the setup
This function's acceptance: test once each with synonymously rewritten questions, compare the number of candidates and similarity scores, then toggle usingReRank to see the ranking of the top few results; switch searchMode to confirm whether semantic and full-text results appear simultaneously.
Business test: use one real record to find fields inconsistent with the ledger, record the number of candidates and the tokens of cited text, record the array count separately, and do not compare the number of citations with the citation content budget as equal.
- In the search test, fix one student status record, initiate retrieval using the three fields of name, date, and signature respectively, record the number of candidates and scores, and mark the fields that are not hit.
- Compare the transfer application and suspension/resumption materials with the ledger field by field, list inconsistent items in name, quantity, and date as well as missing signature items, and submit them to the reviewer for confirmation before write-back.