What this category's data looks like
In the grade entry and credit recognition scenario, materials mainly come from three parties: the academic affairs system, departmental academic administrators, and course instructors. Transcripts are usually submitted by course instructors and include course name, student name, regular and final scores, overall grade, and a signature field; deferred examination applications are initiated by students and approved by counselors and departments, and include application date, reason for deferral, and original examination time; make-up examination arrangements are published by the academic affairs department and include make-up course, time, location, invigilation, and receipt. The three types of materials update at different rhythms: transcripts roll forward with entry batches, deferred examination applications are triggered by events, and make-up examination arrangements are published centrally according to the examination affairs cycle. In terms of field characteristics, the same record often has inconsistent name wording, quantity definitions, and date formats across transcripts, deferred examination applications, and make-up examination arrangements, and signature and receipt status also need to be compared one by one. When materials enter this feature, transcripts serve as the baseline ledger, while deferred examination applications and make-up examination arrangements serve as sources to be verified, used to locate discrepant fields.
Configuration and implementation checks
This step is executed by the tool call node in the workflow (the model decides whether to call it, and the node executes it), outputting the tool call result (the input parameters and return in the call record). The "discrepancy list" is then completed by a subsequent AI node or manual verification.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Whether the course name, student name, overall grade, entry date, and instructor signature are consistent with the ledger | Open each transcript one by one, verify the signature field and entry date, and mark missing or altered items |
| Deferred examination application | Whether the application date, reason for deferral, original examination time, and approver correspond to the transcript record | Compare the name, course, and date in the deferred examination application and the transcript, and locate fields where the name or date does not match |
| Make-up examination arrangement | Whether the make-up course, time, location, invigilation, and receipt connect with the deferred examination application and transcript | Verify the course and time in the make-up examination arrangement, and check whether receipts are complete and versions are synchronized |
| Tool call node | Whether the tool description, parameter description, and whether it is required correspond to the material fields | Open the node configuration, verify the description fields and required items, run a test with a question missing a required parameter, and check the toolChoice and functionCall records |
Three common errors
- Symptom: the same student's name is written differently in the transcript and the deferred examination application, and the system fails to match by name. Cause: the entry definitions of the two materials are not unified, and the name field lacks a cross-reference.
- Symptom: the make-up examination arrangement has been updated, but the transcript still shows the old examination time, and the dates do not match. Cause: versions are not synchronized, the materials are updated independently, and there is no write-back confirmation.
- Symptom: the deferred examination application lacks a counselor signature or the make-up examination arrangement lacks a receipt, and the process cannot be closed. Cause: signatures and receipts are not included in the verification checklist, and no mandatory validation is performed at submission.
How to verify the setup
Acceptance of this feature: run a test with a question missing a required parameter, check the input parameters and return in the call record, confirm whether it asks a follow-up question or calls according to the description, and check whether toolChoice and functionCall appear.
Business test: use a real record to find a field inconsistent with the ledger, register it in the discrepancy list, and hand it to the reviewer for confirmation and write-back.
- Open the parameter configuration one by one, verify the description and whether it is required, and ensure they correspond to fields that actually exist in transcripts, deferred examination applications, and make-up examination arrangements.
- On the canvas, verify the diamond connectors and node status, confirm that the tool call node is connected to the target tool, and avoid results being mixed up after multiple tools are connected in series.