What this category's data looks like
This category's data looks like this: Technical college formal education management involves three types of materials: student registration forms, teaching plans, and skills training records. Student registration forms come from the admissions and student status system and are updated at semester registration nodes; fields include student name, student ID, major, class, registration date, and signature field. Teaching plans come from academic affairs scheduling and are revised by academic year or semester; fields include course name, number of class hours, semester offered, instructor, and approval signature. Skills training records come from training workshops and assessment stages and are generated by training project or assessment batch; fields include project name, training date, work hours or piece count, instructor signature, and receipt. After these three types of materials enter the material verification and discrepancy localization workflow, the student registration form serves as the baseline for identity and registration status, the teaching plan serves as the baseline for courses and class hours, and the skills training records serve as evidence of the training process and results. Each assumes the role of comparison source or object to be verified, and together they support the determination of consistency in name, quantity, and date for the same object across two materials.
Configuration and implementation checks
Configuration and implementation checks: This step is executed by workflow nodes (user selection and branching), outputting branch direction and interaction status records. The "discrepancy list" is then completed by subsequent nodes continuing execution according to the branch. When the user selection node is triggered, the conversation enters an interaction state and records the workflow status. After the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Student registration form | Whether the student registration form and teaching plan are consistent in name, student ID, major, class, registration date, and signature field | Compare the field values of the two materials one by one, check the date and signature field, record inconsistent fields and their locations in the materials, and reference variables or nodeId to mark the source node |
| Teaching plan | Whether the teaching plan and skills training records are consistent in course name, number of class hours, training project, and training date | Check quantity and dates item by item by course and project, check whether the version number and revision date are synchronized, list entries missing signatures or receipts separately, and reference nodeId to locate the node |
| Skills training record | Whether the skills training record and student registration form are consistent in name, student ID, class, training date, instructor signature, and receipt | Check the quantity, dates, signatures, and receipts of training projects and assessment batches, compare whether the names of the same record match across the two materials, and reference variables to record discrepancy fields |
Three common errors
- Phenomenon: The same student's name or student ID is written differently in the student registration form and the skills training record. Cause: The two materials were not entered with a unified identifier, and names do not match quantities or dates.
- Phenomenon: The teaching plan has been revised, but the skills training record is still filled in according to the old course name and number of class hours. Cause: The version was not synchronized, and the revision date and version number were not updated as the materials circulated.
- Phenomenon: The skills training record lacks an instructor signature or receipt, and the signature field in the student registration form is blank. Cause: The signature and receipt steps were not closed-loop, and missing-item checks were not performed before the materials were archived.
How to verify the setup
How to verify the setup: Acceptance for this function: run through each option one by one, check the branch direction and interaction status in the run records, confirm that each option corresponds to one branch, that the selection result variable has been passed to subsequent nodes, and that the process continues execution after the interaction is completed.
Business test: Use one real record to find fields inconsistent with the ledger, compare the names, quantities, dates, and signatures in the student registration form, teaching plan, and skills training records, form a discrepancy list for the reviewer to confirm and write back.
- In the user selection node, check the options and branch connections one by one, trigger it once to view the node status in the run records, and confirm that the interaction status is recorded.
- Reference the selection result variable in a subsequent node and run it once, check the branch direction and interaction status records, and confirm that the discrepancy list is completed by the subsequent node continuing execution according to the branch.