What this category's data looks like
In the initial review stage of academic journal submissions, materials mainly come from the submitted manuscript, the author information form, and the plagiarism check report. Manuscripts enter in batches, the author information form is updated in sync with submissions, and the plagiarism check report is generated before initial review. The three types of materials have different field characteristics: the manuscript contains title, authors, affiliations, funding, dates, and signature fields; the author information form contains names, ordering, affiliations, contact details, contribution statements, and acknowledgments; the plagiarism check report contains title, authors, comparison sources, duplication percentage, and detection time. When materials enter this feature, the manuscript serves as the primary record, while the author information form and plagiarism check report serve as comparison materials, used to verify whether the name, quantity, and date of the same object are consistent across the two materials, and to locate discrepant fields. The update cadence is per submission batch; when versions are not synchronized or signature acknowledgments are missing, the discrepancy list must be submitted to the reviewer for confirmation and written back.
Configuration and implementation checks
This step is executed by application settings (response limit, etc.), which determine the length of a single answer and the range of context that can be accommodated. The "discrepancy list" is then completed by the model. The response limit is controlled by a slider for the length of a single answer; if set too low, answers will be truncated, and if set too high, consumption will increase.
| Object | Check | Verification action |
|---|---|---|
| Submitted manuscript | Check the name, quantity, date, and signature fields between the manuscript and the author information form | In application settings, check the response limit switch and slider position, ask a question requiring a long answer to see whether the ending is complete, and confirm the available range of maxResponse and maxContext |
| Author information form | Check author names, ordering, affiliations, contribution statements, and acknowledgment signatures | Compare field by field against the manuscript, record inconsistencies in name, quantity, and date, and check whether the quoteMaxToken citation budget affects reading of the comparison materials |
| Plagiarism check report | Check title, authors, comparison sources, duplication percentage, and detection date | Cross-check the plagiarism check report against the manuscript and author information form, mark fields whose versions are not synchronized or whose signature acknowledgments are missing, and write them into the discrepancy list |
Three common errors
- Symptom: the number of authors for the same record does not match between the manuscript and the author information form. Cause: the author information form was not updated in sync with the manuscript version, resulting in differences in ordering and author count.
- Symptom: the title in the plagiarism check report is inconsistent with the manuscript title. Cause: after the manuscript was revised, the plagiarism check report was not regenerated, versions were not synchronized, and neither the date nor the title was written back.
- Symptom: the author information form lacks a contribution statement signature or acknowledgment. Cause: at the close of the submission batch, the signature fields were not checked item by item, and the discrepancy list was not submitted to the reviewer for confirmation.
How to verify the setup
Feature acceptance: ask a question requiring a long answer, see whether the ending is complete, confirm that the response limit setting matches the answer length required by the page, and check the available range of maxResponse and maxContext.
Business test: use one real record to find fields inconsistent with the ledger, and compare item by item the name, quantity, date, and signature acknowledgments across the manuscript, author information form, and plagiarism check report.
- In application settings, check the response limit switch and slider position, and ask a question requiring a long answer to see whether the ending is complete.
- Compare field by field against the manuscript, author information form, and plagiarism check report, record inconsistencies in name, quantity, and date, and submit them to the reviewer for confirmation and write-back.