What this category's data looks like
In the primary and secondary school student status establishment and change scenario, materials are mainly student status files, transfer applications, and suspension/resumption materials. Sources are mostly school registration forms, submissions from parents, and handling receipts, and the update rhythm enters in batches with student status establishment at the start of the semester, transfers during the semester, and suspension/resumption approvals. Fields are concentrated in name, student status number, class, transferring-out and transferring-in schools, suspension/resumption start and end dates, handler, and signature field. When entering the Q&A intake and missing-item follow-up function, the student status file plays the role of the master record for identity and enrollment status, the transfer application plays the role of the reason for change and destination, and the suspension/resumption materials play the role of the time interval and approval basis; the fields, dates, and signatures of the three need to be cross-compared. When the name, quantity, or date of the same record does not match across two materials, first identify the missing item and then follow up, to avoid answering directly with a gap.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the application settings, and outputs the historical message range and answer constraints for reference. The intake records and the items to be completed are then completed by the model, and the external entry point and authorization are handled by the publishing service and file permissions.
| Object | Check | Verification action |
|---|---|---|
| Memory turns | Matches the range of prior context required by the question; if the value is too small, the prior context cannot be used, and if the value is too large, irrelevant content is brought in and consumption increases | Check the current value in the application settings, run a trial with two consecutive questions, and observe whether the second question can carry on the reference from the first question |
| Student status file | Fields, dates, and signatures need to be cross-consistent with the transfer application and suspension/resumption materials | Check whether the name, student status number, class, and handler signature are complete, and compare the name and dates of the same record across the two materials |
| Transfer application | The reason for change, transferring-out and transferring-in schools, and dates need corresponding receipts | Check the names of the transferring-out and transferring-in schools, the application date, and the receipt signature; if a missing item is found, follow up first before answering |
| Suspension/resumption materials | The suspension/resumption start and end dates and approval signature need to be complete | Check the start and end dates, approval opinion, and signature field; when versions are not synchronized, take the latest receipt as authoritative and follow up on the missing items |
Three common errors
- Phenomenon: the second question answers off-topic when using a reference. Cause: the memory turns value is too small, the prior context range is insufficient, and the model cannot connect to the referent from the first round.
- Phenomenon: the name, quantity, or date of the same record does not match across two materials. Cause: versions are not synchronized, old and new documents are mixed, and the missing item is not identified before answering.
- Phenomenon: suspension/resumption materials are still accepted when a signature or receipt is missing. Cause: field verification does not cover the signature field, the missing-item follow-up step is not triggered, and the record is passed to the handler with a gap.
How to verify the setup
Acceptance of this function: ask two consecutive follow-up questions and see whether the second question carries on the reference from the first question; combine messages and chatId to check the historical range, and variables records the items.
Business test: submit a question missing key information and see whether it follows up first before answering.
- Check the memory turns value in the application settings, run a trial with two consecutive questions, and compare the usage records of the two runs.
- Check fields, dates, and signatures item by item according to the student status file, transfer application, and suspension/resumption materials; for missing items, follow up first before passing to the handler.