What this category's data looks like
This category's data mainly consists of student registration forms, teaching plans, and skills training records. Sources are academic affairs system exports and scanned paper archives, and the update cadence changes with semester registration, teaching adjustments, and training assessment milestones. Student registration form fields include student name, ID number, registration date, major name, class, signature, and receipt; teaching plans include course name, credit hours, semester offered, instructor, and approval signature; skills training records include training item, equipment number, training date, work hours, and instructor signature. When the materials enter the Q&A acceptance and missing-item follow-up function, the student registration form serves as the basis for identity and registration status, the teaching plan serves as the basis for courses and progress, and the skills training records serve as the basis for practical operation and assessment; together, the three support question-item identification and follow-up questioning.
Configuration and implementation checks
This step is executed by the tool calling node in the workflow (the model decides whether to call it, and the node executes it), outputting the tool call result (the inputs and returns in the call record). "Acceptance records and completed question items" are then completed by subsequent AI nodes or manual verification.
| Object | Check | Verification action |
|---|---|---|
| Student registration form | Whether the fields, dates, and signatures are complete, and whether the registration date and class name are consistent with the teaching plan | Open the student registration form and check the name, ID number, registration date, major name, class, signature, and receipt fields; run a test with a question missing the registration date to see whether the tool calling node asks a follow-up question first, check the inputs and returns in the call record, and confirm whether values appear that do not exist in the business materials |
| Teaching plan | Whether the course name, credit hours, semester offered, and approval signature match the student registration form | Open the teaching plan and check the course name, credit hours, semester offered, instructor, and approval signature; run a test with a question missing the credit hours to see whether it asks a follow-up question first, check the inputs and returns in the call record, and confirm whether it is called according to the introduction |
| Skills training records | Whether the training item, equipment number, training date, work hours, and instructor signature correspond to the teaching plan | Open the skills training records and check the training item, equipment number, training date, work hours, and instructor signature; run a test with a question missing the training date to see whether it asks a follow-up question first, check the inputs and returns in the call record, and confirm whether values appear that do not exist in the business materials |
| Tool calling node connections | The diamond interface is connected to the target tool, and the node status is normal | On the canvas, check the diamond connections and node status, and check the three items: tool introduction, parameter introduction, and whether it is required; run a test with a question missing a required parameter, and observe whether the toolChoice and functionCall related configurations affect the calling decision |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the student registration form and the teaching plan. Cause: The two entries were not entered in sync, and no cross-check was performed.
- Symptom: The version of the skills training records was not synchronized, and the old training item is still referenced. Cause: The archived file was not replaced after the update, and the tool call returns the old value.
- Symptom: The student registration form is missing a signature or receipt, but the acceptance record is still generated. Cause: Whether the parameter is required was not mapped to the material fields, and the model did not ask a follow-up question.
How to verify the setup
Acceptance of this feature: run a test with a question missing a required parameter, check the inputs and returns in the call record, and confirm whether it asks a follow-up question or calls according to the introduction; check the toolChoice and functionCall related configurations, and confirm that the three items—tool introduction, parameter introduction, and whether it is required—correspond to the business material fields.
Business test: ask a question missing key information, and see whether it asks a follow-up question first before answering.
- Open the parameter configurations one by one, check the two items of introduction and whether it is required, run a test with a question missing that field, and see whether it asks a follow-up question first rather than making things up directly.
- On the canvas, check the diamond connections and node status, check whether the tool introduction can be understood when taken out on its own, and confirm that the returned result does not contain values that do not exist in the business materials.