What this category's data looks like
Under the international student admissions and enrollment management category, the three documents—the admissions prospectus, the admission notice, and the visa application form—each play a different role. The admissions prospectus gives the major, program duration, application deadline, and fee basis, and is the primary basis for handling inquiry items; the admission notice carries the admission decision, registration date, and signed receipt, and is used to confirm the starting point of enrollment; the visa application form records passport information, visa type, and signature field, and is the key document linking entry and registration. The materials come from admissions system exports, scanned copy uploads, and returns from external systems, and their update cadence changes with batches and visa progress. Field characteristics center on name spelling, date format, quantity basis, and signature field: the name, quantity, and date of the same record across the three documents may not match, versions may be out of sync, or the signed receipt may be missing. When the materials enter the Q&A intake and missing-item follow-up feature, the prospectus is used to compare conditions, the notice is used to verify the decision, and the application form is used to validate identity and signature; missing items are filled in through follow-up questions and then forwarded to the handler.
Configuration and implementation checks
This step is executed by the HTTP node in the workflow, which outputs the response body, status code, and returned fields. The intake record and the completed inquiry items are parsed from the response by subsequent nodes, or handled by an external system according to the agreement to finish the process. The HTTP module sends a request to the target address; path parameters, request body, and request headers can all use variable placeholders, and the variables come from global variables, system variables, or the output of preceding nodes.
| Object | Check | Verification action |
|---|---|---|
| Admissions prospectus | Whether the major, program duration, deadline, and fee basis are consistent with the inquiry item | Check the prospectus fields and dates, and compare the name and quantity of the same record in the admission notice |
| Admission notice | Whether the admission decision, registration date, and signed receipt are complete | Check the signature field and receipt, and verify whether the version is in sync with the prospectus |
| Visa application form | Whether the passport information, visa type, and signature field correspond to the admission notice | Compare the dates and name spelling in the application form and the admission notice, and confirm there are no missing items |
| HTTP request | Whether the request address, request headers, and request body can be parsed into actual values | View the fully rendered address in the request preview, check the request header names and value sources, and compare the response using a sample request |
Three common errors
- Symptom: The name, quantity, and date of the same record in the prospectus and the admission notice do not match. Cause: The two documents are maintained separately and are not proofread against the same basis.
- Symptom: The visa application form is missing a signature or receipt, and the inquiry item cannot be closed. Cause: The signature field and receipt status were not checked during the material collection step.
- Symptom: The request returns 401 or the external system receives empty fields. Cause: Authentication information was not passed in as required by the external system, and placeholder variables were not parsed into actual values.
How to verify the setup
Acceptance of this feature: preview the rendered request, check the status code and returned fields, then compare the result against a sample; check whether Authorization, variables, and responseData appear as agreed.
Business test: submit a question that is missing key information and see whether it asks a follow-up question before answering
- In the variables panel, check the source of each placeholder and confirm that
variablescan be traced to a global variable, system variable, or the output of a preceding node - Check the request header names and value sources, confirm that
Authorizationis passed in as required by the external system, and compare the response using a sample request