What this category's data looks like
International student admissions and enrollment management involves three types of materials: admissions brochures, admission letters, and visa application forms. Admissions brochures are published by the school's admissions department per academic year, with fields including major, program duration, tuition, and application deadline; admission letters are issued individually by the admissions office, with fields including name, student ID, major, registration date, signature, and receipt; visa application forms are filled out by students and reviewed, with fields including passport number, date of birth, study period, and signature. When these three types of materials enter the Q&A intake and missing-item follow-up function, the admissions brochure serves as the basis for eligibility and dates, the admission letter serves as the basis for enrollment and registration, and the visa application form serves as the basis for identity and duration. The material update cadence is academic-year updates, individual issuance, and submission each time, and the field characteristics are date-intensive with clear signature and receipt requirements.
Configuration and implementation checks
This stage is executed by workflow nodes (user selection and branching), outputting branch directions and interaction state records. "Intake records and follow-up items to be completed" are continued and completed by subsequent nodes according to the branch. When the user selection node is triggered, the conversation enters an interactive state and records the workflow state; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Admissions brochure | Whether the major, program duration, and application deadline are consistent with the admission letter | Check the options and branch connections one by one in the node, and reference nodeId to record the branch direction |
| Admission letter | Whether the name, student ID, registration date, signature, and receipt are complete | Trigger a user selection node once, and view the node status and variables in the run record |
| Visa application form | Whether the passport number, date of birth, study period, and signature match the admission letter | Reference the selection result variable in a subsequent node and run a trial once, and check the variables transfer |
| Intake record | Whether missing items are identified and followed up, and whether answers are based on materials | Compare the fields of the three types of materials item by item, mark missing items, and generate follow-up items to be completed |
Three common errors
- Symptom: The major name or registration date for the same record does not match between the admissions brochure and the admission letter. Cause: The versions of the two materials are not synchronized, and their update cadences differ.
- Symptom: The visa application form lacks a signature or the admission letter lacks a receipt, yet the intake record is still advanced. Cause: Missing-item identification does not cover the signature and receipt fields.
- Symptom: After selecting an option, the default branch is still taken, and the process stops after the interaction is completed. Cause: The options and branch connections were not checked one by one, and the selection result variable was not passed.
How to verify the setup
Acceptance for this function: run trials for each option one by one, check the branch direction and interaction state in the run record, confirm that each option corresponds to one branch, and that the selection result variable has been passed to subsequent nodes.
Business test: submit a question missing key information, see whether it first follows up before answering, and check whether the intake record and follow-up items to be completed are continued and completed by subsequent nodes according to the branch.
- Check the options and branch connections one by one in the node, trigger it once, and then view the node status and
variablesin the run record. - Reference the selection result variable in a subsequent node and run a trial once, and compare the fields, dates, and signatures of the admissions brochure, admission letter, and visa application form.