What this category's data looks like
Grade entry and credit recognition involves three types of materials: transcripts, deferred examination applications, and makeup examination arrangements. Transcripts use course code, credits, grade, instructor signature, and entry date as core fields; deferred examination applications contain the reason for application, original examination date, proposed deferred examination date, and approval signature; makeup examination arrangements contain the makeup examination course, makeup examination time, examination room, invigilator signature, and receipt. The material sources are academic affairs system exports and manual entry, and the update cadence rolls forward with semester examination milestones. When entering the model integration and configuration function, transcripts and deferred examination applications serve as input materials for retrieval and dialogue, and makeup examination arrangements serve as handoff records pending issuance. All three jointly require complete fields, clear responsible parties, and consistent versions and dates, and are handed to the next stage for sign-off.
Configuration and implementation checks
This stage is executed by the server-side model channel configuration, which outputs model binding relationships and channel responses. The "issuable material drafts and handoff records" are completed next by subsequent AI nodes, code nodes, or manual work. Models are divided into five categories: language, indexing, reranking, speech synthesis, and speech recognition, and different stages bind different model types.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Fields, dates, and signatures must be aligned item by item with the deferred examination application and makeup examination arrangements | Check the course name, credits, grade date, and signature field, and confirm consistency with the other two materials |
| Deferred examination application | Fields, dates, and signatures must be aligned item by item with the transcript and makeup examination arrangements | Check the original examination date and proposed deferred examination date, and confirm the approval signature and receipt are complete |
| Makeup examination arrangements | Fields, dates, and signatures must be aligned item by item with the transcript and deferred examination application | Check the makeup examination time, examination room, and invigilator signature, and confirm the version number and date are synchronized |
| Model binding relationships | The model type corresponds to the stage in which it is to be used, and the model identifier matches the name listed in the documentation | In the model configuration, check the type label, compare it with the model name returned by the channel, and inspect the values of maxContext, maxTokens, and toolChoice |
Three common errors
- Symptom: the course name and credits for the same student do not match between the transcript and the makeup examination arrangements. Cause: the two materials were drafted separately and were not checked field by field against the same record.
- Symptom: the deferred examination application has been updated to a new version, but the makeup examination arrangements still reference the old date. Cause: the versions were not synchronized, and the version number and date were not checked during handoff.
- Symptom: the transcript lacks the instructor signature or the makeup examination arrangements lack the receipt. Cause: during the drafting stage, the signature and receipt fields were not checked against the template.
How to verify the setup
This function's acceptance: run one dialogue and one retrieval, check that the model identifier in the response matches the model name returned by the channel, and confirm that the configuration of maxContext and quoteMaxToken matches the stage; the number of citations is recorded separately by array length, and the citation upper limit checks the tokens of the citation text.
Business test: draft one copy according to the template and complete one handoff, and see whether missing items are blocked.
- In the model configuration, check item by item the type labels and bound stages of the five model categories: language, indexing, reranking, speech synthesis, and speech recognition.
- Compare the channel configuration and key source, confirm that the channel is consistent with the service being integrated, and check that the model identifier matches the name listed in the documentation.