What this category's data looks like
This page addresses the scenario of drafting materials and handing over responsibility in student status changes and graduation eligibility review. Material sources include three types of forms and their attachments: leave-of-absence and return-to-study applications, major transfer applications, and graduation review checklists. The update cadence advances with semester batches and review milestones. Field characteristics center on name, student ID, change type, effective date, number of courses, credit count, signature field, and receipt field. When a leave-of-absence and return-to-study application enters the function, it takes on the role of recording the reason for the change and the start and end times; a major transfer application takes on the role of explaining the department flow and course substitutions; a graduation review checklist takes on the role of verifying the credit summary and eligibility conclusion. The three types of materials may each appear on the same record, and names, quantities, dates, and versions need to be aligned item by item. Signatures and receipts are retained separately as handover evidence, and missing items are flagged at the drafting stage to avoid being returned after entering the receipt stage.
Configuration and implementation checks
This part is executed by application settings (response limit, etc.), which output the length of a single answer and the range of context that can be accommodated. "Material drafts and handover records that can be issued" are then completed by the model.
| Object | Check | Verification action |
|---|---|---|
| Leave-of-absence and return-to-study application | Fields complete: name, student ID, change type, start and end dates, and signature field each exist | In application settings, check the response limit switch and slider position to confirm that long field descriptions are not truncated |
| Major transfer application | Dates and signature: the department opinion date corresponds to the signature field, and the receipt field has a trace | Ask a question that requires a long answer and see whether the ending is complete, and check the values of maxResponse and maxContext |
| Graduation review checklist | Consistent quantities: the number of courses and the credit count align between the two materials, and the version and date are consistent | Compare usage across two runs to confirm the change in single-run usage after the limit adjustment, and record the quoteMaxToken budget |
| Handover record | Clear responsible parties: the drafter, reviewer, and recipient fields all have corresponding entries | Draft one according to the template and complete one handover to see whether missing items are blocked |
Three common errors
- Symptom: the number of courses for the same record does not match between the leave-of-absence and return-to-study application and the graduation review checklist. Cause: the quantity field was not updated in sync with the version, and only one place was changed during drafting.
- Symptom: the department opinion date on the major transfer application is inconsistent with the date on the handover record. Cause: the two materials were filled in separately, and no date comparison was made before handover.
- Symptom: the graduation review checklist lacks the recipient's signature or receipt. Cause: the handover step did not check field by field, and the signature field and receipt field were skipped.
How to verify the setup
This function's acceptance: ask a question that requires a long answer, see whether the ending is complete, and confirm that the values of maxResponse and maxContext match the answer length required by the page.
Business test: draft one according to the template and complete one handover to see whether missing items are blocked.
- In application settings, check the response limit switch and slider position to confirm they match the answer length required by the page.
- Compare usage across two runs to confirm the change in single-run usage after the limit adjustment, and separately record the tokens of the quoted text and the number of array items.