What this category's data looks like
This page deals with the drafting of materials and the handover of responsibility in student status changes and graduation eligibility review. The sources are three types of forms—leave-of-absence and return-to-school applications, major transfer applications, and graduation review checklists—along with their accompanying receipts. The update cadence advances with semester milestones and approval workflows. Field characteristics center on name, student ID, change type, effective date, signature field, and version number. When entering this feature, the leave-of-absence and return-to-school application carries the reason for the change and the basis for the start and end dates; the major transfer application carries the department and major change fields; the graduation review checklist carries the course, credit, and conclusion fields; and the handover record strings the three types of materials into a single signable chain. Multi-turn dialogue and prompt configuration let the model refer to previous turns when drafting, keeping the name, date, and version of the same record consistent across different materials, and missing items are intercepted before handover.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the app settings, which output the range of historical messages referenced and the answer constraints. The model then completes the draftable materials and handover records. Memory turns control how many previous dialogue turns are referenced at most when answering. If the value is too small, prior context cannot be used; if too large, irrelevant content is brought in and consumption increases.
| Object | Check | Verification action |
|---|---|---|
| Leave-of-absence and return-to-school application | Fields are complete, and the effective date matches the signature field | Check the memory turns value in the app settings, run a trial with two consecutive follow-up questions, check whether the second round can carry forward the reference from the first round, and record messages and chatId |
| Major transfer application | Name, quantity, and date match across the two materials | Draft a major transfer application according to the template, compare it field by field with the handover record, confirm that the version and date are synchronized, and intercept if the signature or receipt is missing |
| Graduation review checklist | Course, credit, and conclusion fields are complete and the version is synchronized | Complete one handover sign-off, and check whether the same record's name and date in this checklist match those in the leave-of-absence and return-to-school and major transfer materials |
| Handover record | The responsible person is clear, receipts are complete, and the version and date are consistent | Check the current memory turns in the app settings, compare the usage records of two runs, and confirm that the prior context range brought in by variables matches the answer constraints |
Three common errors
- Symptom: The name and date of the same record do not match between the leave-of-absence and return-to-school application and the graduation review checklist. Cause: Previous turns were not referenced during drafting, so the field sources were independent of each other.
- Symptom: The versions of the major transfer application and the handover record are not synchronized, and an old version still appears after sign-off. Cause: Too many turns brought in irrelevant content and overrode the current constraints.
- Symptom: The handover record lacks a signature or receipt, so the next step cannot sign off. Cause: The prompt did not list the signature field and receipt as required constraints.
How to verify the setup
Feature acceptance: Ask two consecutive follow-up questions, see whether the second question carries forward the reference from the first question, and check the memory turns value and the messages range in the app settings.
Business test: Draft one according to the template and complete one handover, and see whether missing items are intercepted.
- Check the current memory turns in the app settings, run a trial with two consecutive questions, and confirm that the reference in the second round is correct.
- Compare the usage records of two runs, and check whether the prior context range brought in by
chatIdandvariablesmatches the answer constraints.