What this category's data looks like
The materials for vocational training subsidy applications are centered on training class filing records, attendance records, and completion assessment forms, supplemented by subsidy application forms, personnel rosters, bank account information, and handover receipts. Class filing records include institution name, training occupation, class start date, class hours, and student roster; attendance records are registered per person per day, including name, ID number, sign-in time, and personal signature; completion assessment forms include assessment subjects, scores, assessment date, and assessor signature. The material sources are the training institution's business ledgers and the competent department's filing receipts. The update rhythm advances step by step with class start, daily attendance, and completion assessment, and is centrally summarized before subsidy application. Field characteristics are concentrated in four categories: name, quantity, date, and signature, and the same record often appears in multiple materials. When entering this function, class filing records serve as the master data source, attendance records and completion assessment forms serve as detailed supporting evidence, and handover records serve as circulation credentials, each assuming a different verification role.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch directions and interaction status records. "Draft materials and handover records that can be issued" are then completed by subsequent nodes continuing execution according to the branch.
| Object | Check | Verification action |
|---|---|---|
| Training class filing record | Whether the institution name, training occupation, class start date, class hours, student roster, and filing signature are complete, and whether they are consistent with the attendance records and completion assessment forms in terms of names and quantities | Compare the filing form with the detailed materials item by item, check the date sequence and signature receipts, and reference variables to verify field values |
| Attendance record | Whether each person's name, ID number, sign-in date, and personal signature are complete, and whether the total attendance number matches the number in the class filing student roster | Check the attendance sheet by day, spot-check missing sign-ins and proxy sign-ins, reference nodeId to locate the node, and then view the interaction status records |
| Completion assessment form | Whether the assessment subjects, scores, assessment date, and assessor signature are complete, and whether the number of examinees is consistent with the attendance number and the number of filed students | Compare the assessment form with the attendance records and filing form, check version and date synchronization, and block if signatures or receipts are missing |
| Handover record | Whether the handover parties, handover date, material list, and receipt signature are complete, and whether the version number is synchronized with the version of the attached materials | Check and accept item by item according to the list, verify the receipt signature and version date, and do not allow circulation to the next step without receipt |
Three common errors
- Phenomenon: The same student's name is written differently in the class filing record and attendance record, and the quantities do not match. Cause: The ledgers are entered separately, and the master data is not unified by ID number.
- Phenomenon: The completion assessment form has been updated, but the handover record still attaches the old version, and the dates are misaligned. Cause: The version was not synchronized, and the version number and date were not compared before handover.
- Phenomenon: The attendance record lacks the personal signature, and the handover receipt lacks the recipient. Cause: Signature was not set as required during material drafting, and the handover step did not check and accept item by item.
How to verify the setup
This function's acceptance: try running each option one by one, check the branch directions and interaction statuses in the run records, and confirm that the selection result variables have been passed to subsequent nodes by variables and nodeId.
Business test: draft one copy according to the template and complete one handover, and see whether missing items are blocked.
- In the user selection node, check the options and branch connections one by one, and trigger one run to view the node status and branch directions in the run records.
- In subsequent nodes, reference the selection result variables and run a trial, and check whether the names, quantities, dates, and signatures of the class filing record, attendance record, and completion assessment form are consistent.