What this category's data looks like
This page addresses the corporate new employee onboarding training scenario, and materials come from three categories: onboarding training plans, course sign-in sheets, and job descriptions. Onboarding training plans are updated by batch, recording training objectives, course arrangements, responsible persons, and completion deadlines; course sign-in sheets are updated by session, recording participants, sign-in times, and signatures; job descriptions are updated by position version, recording responsibilities, handover items, and recipients. When these three categories of materials enter a sharing link, they respectively serve as the planning basis, process evidence, and handover standard. After material drafts and handover records generate a sharing link in the publishing channel, external visitors see the corresponding content according to their identity. Field characteristics are concentrated in names, quantities, dates, and signatures; versions and dates must be consistent, responsible persons must be clear, and missing items must be blocked.
Configuration and implementation checks
This step is executed by the sharing link in the publishing channel (the publishing service performs authentication), outputting the sharing link, display parameters, and authentication results. Signable material drafts and handover records are then completed by external visitors seeing the corresponding content according to their identity. The sharing link can be configured with an expiration time, per-minute access limit, point limit, identity verification, and display items for quoted snippets, quoted full text, and source original text.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Training objectives, course arrangements, responsible persons, and completion deadlines are complete, and versions and dates are consistent | Check the plan fields and signature column, and check whether the names, quantities, and dates of the same record in the sign-in sheet and job description are consistent |
| Course sign-in sheet | Participants, sign-in times, and signatures are complete, and correspond to the training plan sessions | Check sign-in records session by session, check for missing signatures or receipts, and confirm that when the version is not synchronized, the latest plan prevails |
| Job description | Responsibilities, handover items, and recipients are clear, and versions and dates are consistent | Check the position name and handover quantity, and check whether the responsible person wording is consistent with that in the training plan |
| Sharing link | Expiration time, per-minute access limit, identity verification, and quoted display items are set as needed | Check the time limit and values in the link configuration, access once each with an unauthenticated session and an over-limit request, and verify the release and quoted display of the link corresponding to shareId |
Three common errors
- Symptom: The names, quantities, and dates of the same record in the training plan and sign-in sheet do not match. Cause: Field definitions were not unified during material drafting, and item-by-item checks were not performed before handover.
- Symptom: The job description has been updated, but the sharing link still displays the old version. Cause: The version was not synchronized, and the display parameters pointed to by the link were not updated with the materials.
- Symptom: The sign-in sheet lacks signatures or receipts, and the handover record cannot be signed for. Cause: The responsible person was not clear, and missing-item blocking was not set up in the handover step.
How to verify the setup
This feature acceptance: access once each with an unauthenticated session and an over-limit request, and verify release and quoted display; check item by item the expiration time, per-minute access limit, identity verification, and the switches for quoted snippets, quoted full text, and source original text, and record the authentication result of the link corresponding to shareId.
Business test: draft one according to the template and complete one handover, and see whether missing items are blocked.
- Check the expiration time and per-minute access limit values in the link configuration, and try once with an over-limit request
- Access once with an unauthenticated session, and verify the identity verification callback and the switch status of the quoted display items