What this category's data looks like
This category's data for enterprise new employee onboarding training includes onboarding training plans, course sign-in sheets, job descriptions, as well as draft materials that can be issued and handover records. The onboarding training plan comes from the training department and is updated by batch; its fields include course name, class hours, instructor, participants, date, and approval signature. The course sign-in sheet comes from on-site execution and is updated by session; its fields include participant name, department, sign-in time, and personal signature. The job description comes from the hiring department and is updated by job version; its fields include job title, responsibility items, qualification requirements, direct responsible person, and effective date. When the materials enter the multi-turn dialogue and prompts feature, the training plan and job description serve as the drafting basis, and the sign-in sheet serves as the basis for the handover receipt. The model generates drafts and records accordingly, while the publishing service and file permissions handle the external entry point and authorization.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the application settings, outputting the referenced historical message range and answer constraints. The draft materials that can be issued and the handover records are then completed by the model. The memory turns control how many previous dialogue turns can be referenced at most when answering. If the value is too small, the preceding context cannot be used; if the value is too large, irrelevant content is brought in and consumption increases.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Fields are complete, the responsible person is clear, the version and date are consistent, and the names and dates match those in the sign-in sheet and job description | Check the course name, participants, date, and approval signature, compare whether the same record in the two materials is consistent, and check whether the historical turns in messages cover the preceding context |
| Course sign-in sheet | Participant name, department, sign-in time, and personal signature are complete, and the receipt has no missing items | Check the sign-in fields and signature item by item, confirm consistency with the training plan roster in quantity and date, and check whether the continuous follow-up questions corresponding to chatId carry forward the preceding context |
| Job description | Job title, responsibility items, qualification requirements, direct responsible person, and effective date are complete, and the version is not outdated | Check the job version and effective date, confirm consistency with the job title in the training plan, and check whether the job information brought in through variables is the current version |
| Handover record | Responsible person, handover date, receipt status, and receipt are complete, and the version and date are consistent | Check the signatures and receipts of both parties in the handover, confirm that the names, quantities, and dates in the record are consistent with the training plan and sign-in sheet, and missing items should be blocked |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the training plan and the sign-in sheet. Cause: The two materials are maintained separately without cross-checking.
- Symptom: The job description version is not synchronized, and the draft cites responsibilities from an old version. Cause: The version and effective date were not updated with job adjustments.
- Symptom: The handover record lacks a signature or receipt and cannot proceed to the next step of receipt confirmation. Cause: The two parties in the handover did not confirm the receipt fields item by item.
How to verify the setup
Feature acceptance: Run a trial with two consecutive follow-up questions. In the first question, provide the course name from the training plan. In the second question, use a referential follow-up to ask for the participants and date of that course, and see whether the second question carries forward the reference from the first question. At the same time, check the performance of messages, chatId, and variables in the historical message range and answer constraints.
Business test: Draft one according to the template and complete one handover, and see whether missing items are blocked.
- In the application settings, check the current value of memory turns and confirm that it matches the preceding context range required by the question.
- Compare the usage records of two runs to confirm that the run consumption changes accordingly after adjusting the number of turns.