What this category's data looks like
The source data for material drafting and responsibility handover in self-taught examination registration records and graduation review consists of three types: registration records, course pass certificates, and graduation application forms. Registration records hold identity information and enrollment status; course pass certificates carry individual subject scores and dates of attainment; graduation application forms summarize completion of the program plan and signature fields. Materials are updated by exam session and batch, with fields including name, exam registration number, course name, score, pass date, program name, signature, and receipt. Once configured for multi-turn dialogue and prompts, registration records serve as the factual draft for preceding context, course pass certificates are used to verify scores and dates item by item, and graduation application forms handle summary and field validation before issuance. The three play different roles: records establish identity, certificates establish courses, and application forms establish conclusions. Each follow-up question must refer back to the same record to avoid drift in names, quantities, and dates between the two materials.
Configuration and implementation checks
This step is executed by the memory turn count and prompt configuration in the application settings, which output the reference range of historical messages and answer constraints. The model then completes the draftable materials and handover records. The memory turn count controls how many preceding turns of dialogue are referenced at most when answering; too small a value fails to use the preceding context, while too large a value brings in irrelevant content and increases consumption.
| Object | Check | Verification action |
|---|---|---|
| Registration records | Fields complete: name, exam registration number, enrollment status, and signature field are consistent | Check the memory turn count value in the application settings, and run two consecutive questions to test referential continuity |
| Course pass certificates | Course name, score, and pass date correspond item by item with the graduation application form | Compare usage records from two runs to check usage changes after adjusting the turn count |
| Graduation application form | Version and date are consistent, and signature and receipt are not missing | Confirm the historical range in messages, and fix field names in variables |
| Handover records | Responsible person is clear, and acceptance at the next step is traceable | Use chatId to link two follow-up questions in the same batch, and check the receipt |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the two materials. Cause: The preceding context range does not cover the key turns, and the model answers using only partial information.
- Symptom: The version is not synchronized, and an old application form is still referenced. Cause: The memory turn count is too large and brings in irrelevant history, or the opening message is treated as preceding context.
- Symptom: A signature or receipt is missing, and the material cannot be issued. Cause: The prompt does not constrain field completeness and responsible person, and the model does not check item by item according to the template.
How to verify the setup
Acceptance for this feature: ask two consecutive follow-up questions, see whether the second question carries forward the reference from the first, and check whether the field names in messages and variables are consistent.
Business test: draft one according to the template and complete one handover, and see whether missing items are blocked.
- Check the current value of the memory turn count in the application settings, and match it with the preceding context range required by the question.
- Run two consecutive questions to test, and confirm that the second turn correctly carries forward the reference from the first turn.