What this category's data looks like
This page addresses the journal three-review-three-proof and editorial quality scenario; materials include three-review forms, proofs, proofreading records, and handover receipts. Three-review forms record initial review, re-review, and final review opinions along with dates and signatures; proofs carry layout and textual revision traces; proofreading records log each proofreading round, error type, and responsible person. When materials enter knowledge base retrieval, each is recalled as an independent segment: three-review forms provide the review chain and approval status, proofs provide specific change locations, and proofreading records provide rounds and error counts. Retrieval matches semantics, full text, or hybrid mode according to material form; the update cadence follows the editorial process, and a new version is produced each time a proofreading round or an approval is completed. Field characteristics center on names, quantities, dates, signatures, and version numbers, and the same record must remain cross-referenceable across different materials.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate segments and similarity scores (after mode, merge, rerank, filter, and limit trimming). The signable material drafts and handover records are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Three-review form | Whether the review chain, approval dates, and signatures are complete, and whether names, quantities, and dates can be cross-referenced with proofs and proofreading records | In the search test, retrieve the same manuscript name, check the fields and signature column of the returned candidates, and confirm that the version number and date are consistent |
| Proof | Whether layout and textual revision traces can be traced to the corresponding proofreading round, and whether change locations correspond to the proofreading records | Switch searchMode to compare semantic, full-text, and hybrid recall, and check whether candidates simultaneously contain change locations and proofreading round information |
| Proofreading record | Whether each proofreading round, error type, quantity, and responsible person are logged, and whether receipts are complete | Retrieve proofreading records and view the similarity score distribution, and check whether quantities and dates are consistent with the three-review form |
| Handover receipt | Whether the recipient, receipt date, and version number are clear, and whether missing items are blocked | Draft a handover record according to the template, run through a receipt process once, and observe whether missing signatures or unsynchronized versions are intercepted |
Three common errors
- Symptom: The name, quantity, and date of the same manuscript do not match between the three-review form and the proofreading record. Cause: The two materials were drafted separately, without field cross-referencing and a unified version number.
- Symptom: The proof has been updated, but the three-review form remains at the old version and is mistakenly signed during handover. Cause: The version was not synchronized, historical segments were mixed into retrieval candidates, and filtering by date was not applied.
- Symptom: The handover receipt lacks a signature or receipt date, and the next step cannot confirm responsibility. Cause: Template fields were not enforced, and the signature column was not treated as a verification item during retrieval recall.
How to verify the setup
Feature acceptance: Test once each with synonym-rewritten questions, compare the number of candidates and similarity scores, then toggle rerank on and off to see whether the ordering of the top few results changes; switch searchMode to observe differences between semantic and full-text candidates, and check the tokens and array count of the cited text after limit trimming, recording each separately.
Business test: Draft one according to the template and complete a handover once, and see whether missing items are intercepted.
- In the search test, retrieve the same manuscript using two question formulations, record the number of candidates and scores, and check whether names, quantities, and dates are consistent with the three-review form.
- Compare the order of the top three candidates before and after enabling rerank, confirm that change locations and proofreading round information are still in the cited text, and check whether the handover receipt signature column is complete.