What this category's data looks like
This page addresses the kindergarten safety protection and emergency drill scenario; materials come from hazard rectification forms, drill plans and sign-in sheets, access control and school bus inspection records, responsible person signature pages, etc. After these materials enter the document parsing and chunking feature, each takes on a different role: hazard rectification forms provide hazard items and rectification deadlines, drill plans and sign-in sheets provide drill headcount and sign-in status, access control and school bus inspection records provide inspection items and clues about omissions, and responsible person signature pages are used to confirm closed-loop responsibility. The update cadence is per semester; daily hazard rectification, post-drill supplementary entry, and checklist revisions all trigger material changes. Field characteristics include hazard number, rectification deadline, drill date, number of participants, inspection item list, signature field, etc.; version differences often appear in deadline adjustments, headcount corrections, and additions or deletions of inspection items. Materials must be maintained according to the requirements of a unique current version, traceable old versions, and synchronized references, ensuring that references in the knowledge base or external documents are consistent with the latest version.
Configuration and implementation checks
This step is executed by the parsing and training task (server-side task), outputting data rows and index status (parsed, indexing, indexed). "Version ledger and change records" is then completed by retrieval and subsequent processing. After parsing is completed, chunks are immediately persisted as visible data rows and bound to a unique data identifier; the index transitions through three states, data pending indexing does not participate in recall, and changing models only rebuilds data whose indexing is already completed.
| Object | Check | Verification action |
|---|---|---|
| Hazard rectification form | Whether hazard items and rectification deadlines are listed item by item and the deadlines are verifiable | Open the data row to check the status, confirm that the hazard item, rectification deadline, and responsible person signature fields are complete, and check whether chunkSize and chunkSplitter cover the deadline clauses |
| Drill plan and sign-in sheet | Whether the drill headcount and sign-in are consistent with the plan, and whether the records match the plan | Check the file records and data rows separately, compare the drill date, number of participants, and sign-in field, and confirm that the processing mode corresponding to trainingType is correct |
| Access control and school bus inspection records | Whether inspection items are omitted and whether responsible person signatures are complete | Check the inspection item list and signature field item by item, confirm there are no omissions, and view whether the data row status is parsed / indexing / indexed |
| Version ledger and change records | Unique current version, traceable old versions, synchronized references | After changing one piece of content, check whether the version number and references are updated synchronously, and verify that the rebuild task only covers data whose indexing is already completed |
Three common errors
- Symptom: hazard items in the hazard rectification form are not closed-loop, and the old version is still hit by retrieval. Cause: after the change, the index status was not updated, data pending indexing and data whose indexing is already completed were mixed, and references were not synchronized.
- Symptom: drill records do not match the plan, and the headcount or sign-in does not add up. Cause: material versions were not unified, the old plan and the new sign-in sheet existed at the same time, and retrieval recalled the old version content.
- Symptom: access control and school bus inspection items are omitted, and responsible person signatures are missing. Cause: after the checklist was revised, parsing and chunking were not redone, the data row status did not transition to indexed, and the retrieval layer could not recall the complete inspection items.
How to verify the setup
Feature acceptance: upload one material, observe the data row status transitions and the coverage scope of the rebuild task, confirm that the three states parsed / indexing / indexed are consistent with the interface display, and that rebuilding targets only data whose indexing is already completed.
Business test: change one piece of content, check whether the version number and references are updated synchronously, and verify that the current version is unique, old versions are traceable, and references are synchronized.
- Open the data row to check the status, confirm it is consistent with the interface display, and check the file records and data row identifiers separately.
- View the data rows covered by the rebuild task, confirm that it only covers data whose indexing is already completed, and that the initial training covers data pending indexing and data being indexed.