What this category's data looks like
This page addresses primary and secondary school student status establishment and change scenarios. Materials include three categories: student status records, transfer applications, and suspension/resumption materials. Student status records consist of fields such as student basic information, guardian information, and photos; dates include date of birth and record creation date; signatures include homeroom teacher, parent, and school seal. Transfer applications include the names of the transferring-out and transferring-in schools, student name, student status number, transfer date, signatures and receipts from both schools. Suspension/resumption materials include the reason for suspension, start and end dates, hospital certificate, parent signature, school approval signature, and receipt. The three material categories each play a role in the version ledger and change records: student status records are the baseline record, transfer applications are the trigger evidence for changes, and suspension/resumption materials are the basis for status changes. The update cadence is a centralized check once per semester, with immediate updates when changes occur. Field characteristics are that the same student name, student status number, and dates must be consistent across multiple materials, and signatures and receipts must be complete. When materials enter the vector model and index feature, each is stored as an independent data row, and the index field records multiple vector identifiers so that during retrieval the original data can be merged by identifier.
Configuration and implementation checks
This step is executed by the index service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). The version ledger and change records are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and quote trimming only take supporting materials). The index model must be consistent with the vector model actually used by the knowledge base, and the index field of a data row must contain the multiple vector identifiers of one piece of data.
| Object | Check | Verification action |
|---|---|---|
| Index model | Consistent with the vector model actually used by the knowledge base | Check the index model in the knowledge base settings and confirm it matches the defaultToken and maxToken configuration in the vector database |
| Index field of the data row | All multiple vector identifiers of one piece of data are present | Open a data row and check the index field, confirming the status is indexed and the multiple vector identifiers are complete |
| Rebuild task record | After changing the model, only trigger for data whose indexing is complete | View the data scope covered by the rebuild task record and confirm that unindexed data does not participate in the rebuild |
| Student status record and transfer application | The name, quantity, and dates of the same record do not match across the two materials | Check whether the student name, student status number, and transfer date in the student status record and transfer application are consistent, and whether signatures and receipts are complete |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the same group of data corresponds to multiple vector identifiers, and merging was not done by the highest score, causing the same group of data to be split into multiple returned entries.
- Symptom: the same student name, student status number, or date does not match between the student status record and the transfer application. Inspect the following: versions were not synchronized, old-version materials were not updated with the change, and quotes still point to old-version content.
- Symptom: suspension/resumption materials lack a signature or receipt. Inspect the following: the signature fields and receipt fields were not checked when the materials were entered, and the version ledger did not record signature status, resulting in an incomplete current version.
How to verify the setup
This feature's acceptance: sample one data row and look at the index field, confirm the multiple vector identifiers are all present and the status is indexed, then retrieve once to see whether the same group of data is merged into one entry and the highest score is taken.
Business test: change one piece of content and see whether the version number and quotes are updated synchronously; the number of quotes is the array length, quoteMaxToken is the quote content budget, and the two are not compared for equality. If a quote upper limit is involved, check the tokens of the quoted text, and record the array count separately.
- Open a data row and check the index field, confirming that the
defaultTokenandmaxTokenconfiguration is consistent with the index model and the status is indexed. - View the data scope covered by the rebuild task record, confirming that after changing the model, the rebuild is triggered only for data whose indexing is complete.