What this category's data looks like
For the primary and secondary school student status establishment and change scenario, this page handles three types of materials: student status records, transfer applications, and suspension/resumption materials. Student status records are the master record of a student's identity and enrollment status, with fields including name, ID document number, national student status number, grade and class, guardian information, and signature field; transfer applications carry the reason for cross-school movement and the opinions of both schools, with fields including transferring-out school, transferring-in school, application date, principal signature, and receipt; suspension/resumption materials record the start and end of suspension, resumption time, medical certificate number, and approval signature. Material sources are submission by school student status administrators, return from higher-level review, and system export. The update rhythm advances in three stages: record creation at the beginning of the semester, changes during the semester, and verification at the end of the semester. When the three types of materials enter the version and change maintenance function, student status records serve as the master data baseline, while transfer applications and suspension/resumption materials serve as change trigger sources; each generates a version number and retains references to old versions, for synchronous use by ledgers and external documents.
Configuration and implementation checks
This step is executed by trigger configuration and tool nodes (scheduling capability is not in the tool introduction), outputting trigger records and execution results. The "version ledger and change records" are completed by business processing according to records or by supplementary runs. Tool invocation is decided by the model based on the tool introduction; when the model does not need to summarize again, a tool invocation termination node can be attached at the end of the tool to end this invocation.
| Object | Check | Verification action |
|---|---|---|
| Student status records | Whether fields, dates, and signatures are consistent with the current version, and whether the old version is traceable | Check the name, national student status number, grade and class, and signature field of the student status record, compare the version number and reference source, and view the trigger record and execution time |
| Transfer applications | Whether the name, quantity, and date of the same record match across the two materials | Check the transferring-out school, transferring-in school, application date, and receipt signature, and inspect whether the references between the transfer application and the student status record are updated synchronously |
| Suspension/resumption materials | Whether the version is synchronized, and whether signatures or receipts are missing | Check the start and end of suspension, resumption time, medical certificate number, and approval signature, and confirm that the old version is traceable and the reference points to the current version |
| Trigger configuration and tool nodes | Whether it executes at the scheduled time and only once, and whether it is summarized again by the model after execution | Look at the process connections and trigger records, confirm that the corresponding tool node is connected, and that when no summary is needed it is attached at the end of the tool |
Three common errors
- Symptom: The name and national student status number of the same student do not match between the student status record and the transfer application. Cause: The two materials are entered separately, without reference synchronization and field comparison according to the current version.
- Symptom: The content of the suspension/resumption material was changed, but the version number was not synchronized, and external documents still reference the old version. Cause: The change only landed in a single material, without generating a new version number or writing back the reference source.
- Symptom: The transfer application or suspension/resumption material lacks the principal's signature or receipt. Cause: The approval step was not completed before archiving, and the trigger record and execution result were not checked together with the signature field.
How to verify the setup
Acceptance of this function: check the trigger record and execution time, confirm that it executes at the scheduled time and only once, and verify whether the execution result outputs only the trigger record and execution result.
Business test: change one piece of content, see whether the version number and references are updated synchronously, and confirm that the current version is unique, the old version is traceable, and references are synchronized.
- Check the fields, dates, and signatures of student status records, transfer applications, and suspension/resumption materials, compare the current version and old version item by item, and record the version number and reference source.
- View the process connections and trigger records, confirm that the corresponding tool node is connected, and that when no summary is needed it is attached at the end of the tool, avoiding failure to execute at the scheduled time or being summarized again after execution.