What this category's data looks like
This page addresses the school safety hazard inspection and campus incident reporting scenario; materials include three types: safety inspection checklists, hazard rectification ledgers, and emergency incident reports. Safety inspection checklists record inspection date, inspector, hazard description, and rectification requirements by area and item; hazard rectification ledgers record, by hazard number, the rectification responsible person, deadline, completion date, and acceptance signature; emergency incident reports record, along the incident timeline, the course of events, handling measures, reporting receipts, and responsible person's signature. After these three types of materials enter the knowledge base, they respectively serve the roles of the basis for daily inspections, evidence for closed-loop tracking, and the source for incident traceability. The update cadence changes with inspection cycles, rectification closure, and incident case closure; the name, quantity, and date of the same record often differ between two materials, and when versions are not synchronized or signatures/receipts are missing, the supporting materials retrieved may conflict with the current version.
Configuration and implementation checks
This step is executed by the indexing service and the vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). "Version ledger and change records" is then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Safety inspection checklist | Inspection date, inspector, and hazard description have consistent names and quantities in the ledger, and signatures are complete | Open a data row and check the index fields to confirm that multiple vector identifiers are all present; during retrieval, see whether the same group is merged |
| Hazard rectification ledger | The rectification deadline, completion date, and acceptance signature are traceable, and the old version is still searchable | After changing the model, check the data scope covered by the rebuild task, and confirm that it is triggered only for data whose indexing has been completed |
| Emergency incident report | The incident timeline, reporting receipt, and responsible person's signature correspond to the ledger, and the version number is synchronized | Check that the index model is consistent with the vector model actually used by the knowledge base; for data in the same group during retrieval, take the highest score |
| Version ledger and change records | The current version is unique, the old version is traceable, and citations are synchronized; limit are only recorded as budget | After changing one piece of content, see whether the version number and citations are updated synchronously; record the number of array entries separately, and do not compare the number of citations |
Three common errors
- Symptom: The name, quantity, and date of the same hazard do not match between the two materials. Inspect the following: The ledger and the checklist are maintained separately and are not written back under the same number.
- Symptom: The old version of the checklist is still recalled, and the current version is not synchronized. Inspect the following: After changing the model, the rebuild task did not cover all data, and the index status remains at the old version.
- Symptom: The emergency incident report lacks a signature or receipt, and the corresponding record cannot be retrieved. Inspect the following: The data row has content but indexing is not complete, and the status is still an intermediate state before indexed.
How to verify the setup
This feature's acceptance: sample a data row and look at the index fields to confirm that multiple vector identifiers are all present, then retrieve once to see whether the same group is merged and whether the highest score is taken.
Business test: change one piece of content and see whether the version number and citations are updated synchronously; the rebuild task record covers only data whose indexing has been completed.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base.
- Open a data row and check the index fields to confirm that multiple vector identifiers for one piece of data are all present.