What this category's data looks like
Student status changes and graduation eligibility review involve three types of materials: leave/resumption of schooling applications, major transfer applications, and graduation review checklists. A leave/resumption of schooling application contains the student's basic information, change type, effective date, and departmental signature; a major transfer application contains the original major, target major, assessment conclusion, and signatures from both parties; a graduation review checklist contains course names, credits, grades, graduation conclusion, and reviewer signature. Materials are updated by semester batch; change-type materials are updated immediately as approvals flow through, while graduation checklists are updated in two rounds: preliminary review and final review. After entering the scheduled tasks and automation feature, leave/resumption of schooling applications and major transfer applications serve as change trigger sources, the graduation review checklist serves as the eligibility determination baseline, and the version ledger and change records carry the reference relationships among the three, ensuring the current version is unique and old versions are traceable.
Configuration and implementation checks
This part is executed by trigger configuration and tool nodes (scheduling capability is not in the tool introduction), outputting trigger records and execution results. The version ledger and change records are completed by business processing according to records or by supplementary runs. The trigger is already connected to the corresponding tool node, executes on time, and executes only once.
| Object | Check | Verification action |
|---|---|---|
| Leave/resumption of schooling application | Fields, dates, and signatures are complete; change type and effective date are consistent | Check the application form fields and signatures, and compare the effective date in the trigger records |
| Major transfer application | Original major and target major names, assessment conclusion, and signatures from both parties are not missing | Check whether the major names and assessment dates in the two materials match |
| Graduation review checklist | Course names, credits, grades, and graduation conclusion are consistent across versions | Check that the checklist version number and references are synchronized, and inspect the reviewer signature and receipt |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are synchronized | Look at the trigger records and execution time to confirm on-time execution and execution only once |
Three common errors
- Symptom: The same student's name, student ID, and dates do not match between the leave/resumption of schooling application and the major transfer application. Cause: The two materials are maintained separately, without unified referencing and change synchronization through the version ledger.
- Symptom: The graduation review checklist has been updated, but external documents referencing that checklist still show the old version's courses and credits. Cause: The version was not synchronized, and the reference relationship was not automatically updated with the change records.
- Symptom: The major transfer application lacks a departmental signature or receipt, and the graduation review checklist lacks a reviewer signature. Cause: During material circulation, it was not verified against records whether signatures and receipts were complete.
How to verify the setup
This feature's acceptance: look at the trigger records and execution time to confirm on-time execution and execution only once.
Business test: change one piece of content and see whether the version number and references are updated synchronously.
- Check the fields, dates, and signatures of the leave/resumption of schooling application, major transfer application, and graduation review checklist, and confirm they are consistent with the version ledger.
- Inspect the trigger records and execution results to confirm the scheduled task executes on time and does not execute repeatedly.