What this category's data looks like
This page addresses student awards, grants, loans, and hardship determination materials: family economic hardship determination forms, scholarship and grant application forms, loan receipts, and the accompanying review records and public announcement lists. These materials come from department submissions, student filings, and bank receipts. Their update cadence follows each academic year's determination and review batches, and their fields center on name, student ID, hardship level, amount, date, and signature and seal. When entering the knowledge base retrieval and recall function, the determination form plays the role of the basis for determination criteria and level, the application form plays the role of the basis for award and grant items and amounts, and the loan receipt plays the role of proof of disbursement and arrival. The same record often has mismatched names, quantities, and dates across two materials, versions are not synchronized, or signatures and receipts are missing. Therefore, a version ledger and change records are needed to ensure the current version is unique, old versions are traceable, and citations are synchronized.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after pattern, merge, rerank, filter, and limit trimming). The version ledger and change records are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Family economic hardship determination form | Fields must include name, student ID, hardship level, determination academic year, signature, and date, and must be consistent with the review records | In the search test, search by hardship level and academic year, check the level and signature date in the candidate chunks, and record the number of candidates and scores |
| Scholarship and grant application form | Fields must include application item, amount, review result, signature, and date, and must be consistent with the determination form's criteria | Switch searchMode to hybrid, search the same student's items and amounts, see whether candidates include both semantic and full-text results, and compare the ranking of the top few before and after enabling usingReRank |
| Loan receipt | Fields must include contract number, disbursement amount, arrival date, and bank receipt status, and must match the application form's amount | Search by contract number and arrival date, check whether the receipt amount matches the application form amount, record the number of candidates and scores, and check the tokens of the cited text, recording the array length separately |
| Version ledger and change records | The current version is unique, old versions are traceable, citations are synchronized, and changes must leave a trace | After changing one piece of content, search again and check whether the version number and citations are updated synchronously; use similarity and limit to observe whether key chunks are retained before and after candidate trimming |
Three common errors
- Symptom: The same student's name, amount, and date do not match between the determination form and the application form. Cause: The two materials were entered separately, versions were not synchronized, and citations still point to old-version chunks.
- Symptom: Retrieval returns many candidates, but the ones ranked first are irrelevant. Cause: The retrieval mode was not selected according to the material form, and no rerank secondary sorting was performed.
- Symptom: The loan receipt lacks a signature or receipt status, and key paragraphs are missing from the citation. Cause: After similarity filtering and citation limit trimming, the completeness of the original text was not checked.
How to verify the setup
This function's acceptance: test once each with synonym-rewritten questions, compare candidates and scores, then toggle rerank on and off to see the ranking of the top few; at the same time record the number of candidates and scores, and check the tokens of the cited text, recording the array length separately.
Business test: change one piece of content and see whether the version number and citations are updated synchronously.
- In the knowledge base search test, switch
searchMode, compare the number of candidates and scores across semantic, full-text, and hybrid modes, and confirm they match the material form. - Enable and disable
usingReRank, compare changes in the ranking of the top few, and usesimilarityandlimitto check whether key chunks are retained after similarity filtering and citation limit trimming.