What this category's data looks like
In the student disciplinary actions and appeal handling category, the material sources are school student affairs departments, academic departments, and appeal acceptance bodies, and the update cadence advances case by case along with disciplinary decisions, appeal acceptance, and review milestones. When the three types of materials—disciplinary fact materials, disciplinary decision documents, and appeal statements—enter this feature, their roles differ: disciplinary fact materials serve as the factual basis and evidence chain, disciplinary decision documents serve as the effective conclusion and enforcement basis, and appeal statements serve as the initiation of relief and the focus of dispute. Field characteristics center on the party's name, student ID, time of the violation, violation clause, type of disciplinary action, date of service, and signed receipt. The name, quantity, and date of the same record in two materials can easily fail to match, and unsynchronized versions, missing signatures, or missing receipts are also common. Data versioning and change maintenance require that the current version be unique, old versions be traceable, and references be synchronized; the vector model and index must be consistent with the vector model actually used by the knowledge base, and the index field of a data row should fully record the multiple vector identifiers corresponding to one piece of data.
Configuration and implementation checks
The index service and vector database only output vectors and index status (whether recall is possible, whether data in the same group is merged); the version ledger and change records must be handled subsequently by AI nodes, code nodes, or manual work (retrieval and reference trimming only take supporting materials). Retrieval first recalls vectors, then merges back to the original data by identifier, and for the same group of data takes the highest score.
| Object | Check | Verification action |
|---|---|---|
| Disciplinary fact materials | The time of the violation, violation clause, party's name, and student ID must be consistent with the disciplinary decision document, and signatures and receipts must be complete | Open the data row to check whether the index field records multiple vector identifiers, and run a retrieval once to see whether the same group is merged |
| Disciplinary decision document | The type of disciplinary action, effective date, and date of service must be consistent with the references in the appeal statement, and the version number and references must be updated in sync | Check that the index model is consistent with the vector model actually used by the knowledge base, and inspect the data scope covered by the rebuild task |
| Appeal statement | The appeal request, factual grounds, and the name, quantity, and date of the disciplinary decision document must match; missing signatures or receipts must be corrected | Sample a data row to inspect the index field and confirm that the limit settings do not affect the reference budget |
| Rebuild task record | After changing the model, trigger only for data whose indexing has been completed; old versions must be traceable and the current version must be unique | Inspect the coverage scope of the rebuild task record and confirm that data rows whose status value is indexed can be recalled |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the same group of data corresponds to multiple vector identifiers, merging was not performed by highest score, and versions were not synchronized, causing both the old version and the current version to be recalled at the same time.
- Symptom: the name, quantity, and date of the same record in two materials fail to match. Inspect the following: disciplinary fact materials and disciplinary decision documents are maintained separately, lacking a unified version ledger and change records, and references are not synchronized.
- Symptom: a data row has content but cannot be retrieved. Inspect the following: after changing the model, the rebuild task did not cover that row, the index field is missing or not updated, and materials missing signatures or receipts have not completed indexing.
How to verify the setup
This feature's acceptance: sample a data row to inspect the index field and confirm that multiple vector identifiers are all present and the status value is indexed; then run a retrieval once to see whether the same group of data is merged and whether the highest score is taken.
Business test: change one piece of content and see whether the version number and references are updated in sync; the number of references is the array length, quoteMaxToken is the reference content budget, the two are not compared for equality, and the tokens of the reference text are checked separately.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and inspect the data scope covered by the rebuild task.
- Open a data row to check the index field and confirm that the
limit, and reference budget settings do not affect recall and merging.