What this category's data looks like
Vocational college program setup filing materials usually include three types: the program setup filing form, the talent demand justification, and the faculty and equipment list. The filing form records fields such as program name, code, length of study, and enrollment time; the talent demand justification records industry research data, job demand, and justification conclusions; the faculty and equipment list records the number of teachers, title structure, equipment names, and quantities. The three types of materials corroborate each other in fields, dates, and signatures. Common inconsistencies include the name, quantity, or date of the same record not matching across two materials, versions not being synchronized, and missing signatures or receipts. When the materials enter the scheduled task and automation feature, the filing form serves as the main record carrying the version number, while the justification and list serve as attachment materials that follow the main record's version updates; reference relationships need to be maintained in sync to ensure the current version is unique and old versions are traceable.
Configuration and implementation checks
This step is executed by the trigger configuration and tool nodes (scheduling capability is not in the tool introduction), outputting trigger records and execution results. The "version ledger and change records" are completed by business processing executed by record or by catch-up runs.
| Object | Check | Verification action |
|---|---|---|
| Program setup filing form | Whether fields, dates, and signatures are consistent with the talent demand justification and the faculty and equipment list | Check whether the program name and code in the filing form correspond item by item with the names in the justification report and the list, and check whether signatures and receipts are complete |
| Talent demand justification | Whether the justification conclusion date and the filing form submission date are within the validity period and in a reasonable order | Check the justification report date, signatures, and filing form date, and confirm that reference relationships are updated in sync |
| Faculty and equipment list | Whether the number of teachers, title structure, and equipment names and quantities are consistent with the filing form description | Check the list quantities against the filing form fields, and check whether the version number changes in sync with the main record |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are synchronized | View the trigger records and execution times, confirm execution occurs on schedule and only once, and check whether version numbers and references are updated in sync |
Three common errors
- Symptom: the name or quantity of the same record does not match between the filing form and the faculty and equipment list. Cause: the two materials are maintained separately, no reference synchronization mechanism has been established, and after one place is changed the other does not follow.
- Symptom: versions are not synchronized, and old-version materials are still referenced. Cause: the scheduled task only updates the main record, attachment materials are not included in the trigger scope, and execution records do not cover all referenced objects.
- Symptom: filing materials lack signatures or receipts. Cause: the change process does not treat signatures and receipts as completion conditions, and trigger records only reflect execution actions without verifying material completeness.
How to verify the setup
Check the trigger records and execution times to confirm the scheduled task executes on schedule and the same task is not executed repeatedly.
Change one item of content in the filing form, and check whether the version number, referenced materials, and change records are updated in sync.
- Check the trigger records and execution times to confirm the scheduled task executes on schedule and the same task is not executed repeatedly.
- Change one item of content in the filing form, and check whether the version number, referenced materials, and change records are updated in sync.