What this category's data looks like
This page addresses document versions and change maintenance in modern apprenticeship and order class management. Materials come from school-enterprise cooperation agreements, order class training plans, and master-apprentice records. School-enterprise cooperation agreements provide cooperation entities, terms, and signature fields; training plans provide courses, credit hours, and rotation arrangements; apprenticeship records provide master, apprentice, date, and signed receipt. When the three types of materials enter this function, each plays a different role: agreements and plans serve as the current basis, while apprenticeship records serve as process evidence. The update rhythm is triggered by agreement renewals, plan revisions, and the end of apprenticeship batches. Field characteristics center on names, quantities, dates, signatures, and receipts. The same record often shows discrepancies between two materials, and the data rows stored after document parsing and chunking are needed to maintain the version ledger and change records.
Configuration and implementation checks
This step is executed by parsing and training tasks (server-side tasks), outputting data rows and index status (parsed, indexing, indexed). The "version ledger and change records" are then completed by retrieval and subsequent processing. After parsing is complete, parsing chunks are immediately stored as visible data rows and bound to a unique data identifier. The index transitions through three states, and data pending indexing does not participate in recall.
| Object | Check | Verification action |
|---|---|---|
| School-enterprise cooperation agreement | Whether the name, term, and signature fields are consistent between the two materials | Check the cooperation entity name and start/end dates in the agreement and training plan, and see whether signatures and receipts are complete |
| Order class training plan | Whether courses, credit hours, rotation counts, and dates align with the agreement | Compare against the training objectives and number of people in the agreement, and check the quantity and date fields in the plan |
| Master-apprentice record | Whether master and apprentice names, apprenticeship dates, and signed receipts are consistent with the plan | Check the names and dates in the apprenticeship records one by one, and confirm missing signatures or receipts |
| Data rows and index status | Is in one of the three states and consistent with the interface display; rebuild only covers data with completed indexing | Open the data rows to check the status, review the coverage of the rebuild task, and confirm that chunkSize, chunkSplitter, and trainingType correspond to the processing mode |
Three common errors
- Symptom: The master name and apprenticeship count for the same apprenticeship record do not match between the agreement and the plan. Cause: The two materials are maintained separately, and the name and quantity fields are not cross-checked.
- Symptom: The training plan has been revised, but the apprenticeship records still reference the old version's dates and courses. Cause: The versions are not synchronized; the old version is traceable, but references are not updated with the current version.
- Symptom: The agreement or apprenticeship record lacks signatures and receipts but is still treated as the current basis. Cause: Signature and receipt fields are not included in the completeness check of the version ledger.
How to verify the setup
This function's acceptance: upload one material and observe the data row status transitions and the coverage of the rebuild task.
Business test: change one piece of content and see whether the version number and references are updated synchronously.
- Open the data rows to check whether the status is one of parsed, indexing, or indexed, and compare it with the interface display.
- Check the identifiers of the file records and data rows separately to confirm that file and data row identities are distinguishable.