What this category's data looks like
Continuing education credit hour recognition materials typically include three types: course filing forms, study certificates, and credit hour recognition forms. Their sources are training institutions, employers, and competent authorities, and their update cadence changes with course batches, personnel changes, and policy adjustments. Course filing forms record the course name, number of credit hours, course start date, and institutional seal; study certificates state the learner's name, course name, study period, and assessment result; credit hour recognition forms summarize the recognized credit hours, recognition date, and review signature. When these three types of materials enter this feature, course filing forms and study certificates are written into the business database as source data, while credit hour recognition forms serve as summary materials pending verification, and their fields and dates must be compared item by item with the former. Vector and index status determine whether these materials can be recalled. If the same record is scattered across multiple materials, it must be merged back to the source data by identifier, taking the highest score.
Configuration and implementation checks
This part is executed by the indexing service and vector database, outputting vector and index status (whether recall is possible and whether data in the same group is merged). The "version ledger and change records" are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Course filing form | Fields include course name, number of credit hours, course start date, and institutional seal, and must be aligned item by item with the study certificate and credit hour recognition form | Open the course filing form data row, check whether the index field records multiple vector identifiers, and confirm that the course name and number of credit hours are consistent in the other two materials |
| Study certificate | Fields include learner name, course name, study period, and assessment result, and must be aligned with the course filing form and credit hour recognition form | Retrieve that learner's course record, see whether data in the same group is merged, and check that the study period and assessment result have no missing items and no missing signature or receipt |
| Credit hour recognition form | Fields include recognized credit hours, recognition date, and review signature, and must be consistent with the credit hours and dates in the course filing form and study certificate | Compare the recognized credit hours with the number of credit hours in the course filing form, and the recognition date with the study period in the study certificate, and confirm that the current version is unique and old versions are traceable |
| Data row index field | Multiple vector identifiers for one piece of data are all present, and the status is indexed or covered by a rebuild task record | View the data row index field and rebuild task record, check limit, and citation text tokens, and record the array length separately |
Three common errors
- Symptom: The same learner's course name is written differently in the course filing form and the study certificate. Inspect the following: The materials come from different sources and were not entered consistently.
- Symptom: The credit hour recognition form has been updated, but the study certificate is still the old version. Inspect the following: The versions were not synchronized; the old version is traceable but citations were not updated in sync, so duplicate entries appear in retrieval results.
- Symptom: The study certificate is missing the assessment result signature or receipt. Inspect the following: A step in material circulation was omitted; the data row has content, but the corresponding signature information cannot be retrieved.
How to verify the setup
Feature acceptance: sample one data row and look at the index field to confirm that multiple vector identifiers are all present and the status is indexed; then retrieve once more to see whether data in the same group is merged and whether the highest score is taken, and check limit, and citation text tokens, recording the array length separately.
Business test: change one piece of content and see whether the version number and citations are updated in sync.
- In the knowledge base settings, check that the indexing model is consistent with the vector model actually used by the knowledge base. After changing models, trigger rebuilds only for data that has already been indexed, and view the data range covered by the rebuild task record.
- Open a data row and check the index field to confirm that multiple vector identifiers are all present, and check whether the fields, dates, and signatures of the course filing form, study certificate, and credit hour recognition form are aligned.