What this category's data looks like
This category involves three types of materials: course filing forms, study certificates, and credit hour recognition forms. Their sources are respectively institution filing, learner study process records, and recognition unit review. The course filing form contains the course name, number of class hours, filing date, and institution seal; the study certificate contains the learner name, course name, number of credit hours, study start and end dates, and institution receipt; the credit hour recognition form contains recognized credit hours, recognition date, and reviewer signature. When the materials enter the scheduled tasks and automation feature, the course filing form serves as the source of baseline fields, the study certificate serves as process evidence, and the credit hour recognition form serves as the result output. The update cadence rolls forward by batch and annual recognition cycle. The field characteristic is that the name, quantity, and date of the same record must be consistent across the three materials, and signatures and receipts must be complete.
Configuration and implementation checks
This step is executed by trigger configuration and tool nodes (scheduling capability is not in the tool introduction), outputting trigger records and execution results. The "version ledger and change records" are completed by business processing according to records or by supplementary runs. Whether a tool call is executed is decided by the model based on the tool introduction; when the model does not need to summarize again, a tool call termination node can be attached at the end of the tool to end this call.
| Object | Check | Verification action |
|---|---|---|
| Course filing form | Whether fields, dates, and signatures are complete, and whether the course name and number of class hours are consistent with the study certificate | Check the introduction fields and process connections, and view the trigger records to confirm that the corresponding tool node has been reached |
| Study certificate | Whether the learner name, course name, number of credit hours, and study start and end dates match the filing form and recognition form, and whether the institution receipt is complete | Check the introduction fields, view where the termination node is attached, and confirm that it is attached at the end of the tool when no summary is needed |
| Credit hour recognition form | Whether the recognized credit hours, recognition date, and reviewer signature are consistent with the study certificate, and whether the version number is updated in sync | Check the introduction fields and trigger records, and confirm that it executes on time and only once |
| Version ledger and change records | Whether the current version is unique, old versions are traceable, and references are in sync, and whether the change records include trigger records and execution results | Check the introduction fields and process connections, and confirm that the same task has not been executed repeatedly |
Three common errors
- Symptom: The course name and number of class hours for the same record do not match between the course filing form and the study certificate. Cause: The two materials are maintained separately and are not updated in sync according to a unified field source.
- Symptom: The credit hour recognition form has been updated, but the knowledge base or external documents still reference the old version. Cause: The version is not synchronized, and references are not updated when the version number changes.
- Symptom: The study certificate lacks an institution receipt or the recognition form lacks a reviewer signature. Cause: The signature and receipt fields were not checked when the materials were archived, and they were not completed during supplementary runs.
How to verify the setup
This feature's acceptance check: look at the trigger records and execution time, confirm that it executes on time and only once, and check the introduction fields and where the termination node is attached.
Business test: change one piece of content and see whether the version number and references are updated in sync.
- Check the fields, dates, and signatures of the course filing form, study certificate, and credit hour recognition form, and confirm that the name, quantity, and date of the same record are consistent.
- View the trigger records and execution results, confirm that the current version is unique, old versions are traceable, and references are in sync, and check whether the termination node is attached at the end of the tool.