What this category's data looks like
The category materials for enterprise new-employee onboarding training include onboarding training plans, course sign-in sheets, and job descriptions. An onboarding training plan usually contains the training topic, time arrangement, responsible person, and approval column; a course sign-in sheet contains the trainee name, course name, date, and personal signature; a job description contains the job title, responsibility items, qualification requirements, version number, and effective date. When these materials enter the knowledge base retrieval and recall function, they respectively serve as candidate chunk sources: the training plan is used to answer process and arrangement questions, the sign-in sheet is used to answer completion and receipt questions, and the job description is used to answer responsibility and version questions. Materials are updated by the training lead in batches, with a common cadence of revising the plan before each training session, archiving the sign-in sheet after each session ends, and synchronizing the job description after a position adjustment. Field characteristics are concentrated in four categories: name, quantity, date, and signature. The version number and effective date determine the uniqueness of the current version; old versions must remain traceable, and citations must be synchronized with updates.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after mode, merge, rerank, filter, and limit trimming). The version ledger and change records are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | The training topic, time arrangement, responsible person, and approval column are complete, and they match the course name and date in the job description | In the knowledge base search test, switch searchMode to semantic, full-text, or hybrid, and check whether the candidate chunks cover the same course name and date in both the plan and the job description |
| Course sign-in sheet | The trainee name, course name, date, and personal signature are complete, and no receipt is missing | Test once each with synonymous questions using the same course name, compare the number of candidate items and the similarity score, and confirm that the sign-in sheet chunk is recalled and that the date is consistent with the plan |
| Job description | The job title, responsibility items, qualification requirements, version number, and effective date are complete, and the current version is unique | Retrieve once each with usingReRank enabled and disabled, compare the ranking of the top few items, and check whether the current version number and effective date are ranked before the old version |
| Cited content | The cited text retains the key chunks of the original text, and the number of items is recorded separately by array length | Check whether the tokens of the cited text are within limit and the cited content budget, record the array item count separately, and do not compare it for equality with the budget |
Three common errors
- Symptom: the name, quantity, and date of the same course do not match across the two materials. Cause: the training plan and the sign-in sheet are maintained in different batches, no cross-check is done during updates, and retrieval recall goes directly into citations.
- Symptom: the job description has been revised, but retrieval still returns the old version's responsibilities. Cause: the old version is not marked as invalid, the version number and effective date are not synchronized, and the cited content is not reranked with the update.
- Symptom: the sign-in sheet lacks a signature or receipt, but the answer claims completion. Cause: retrieval only returns candidate chunks and scores; completion determination requires subsequent nodes or manual verification of signatures and receipts, and candidates cannot directly substitute for it.
How to verify the setup
This function's acceptance: test once each with synonymously rewritten questions, compare the number of candidate items and the similarity score, then toggle usingReRank on and off to see whether the ranking of the top few items changes.
Business test: change one piece of content, see whether the version number and citations are updated synchronously, and check whether the old version is still traceable.
- In the knowledge base search test, switch
searchMode, retrieve the same question in semantic, full-text, and hybrid modes respectively, and record the differences in the number of candidate items and scores. - Cross-check the name, quantity, date, and signature of the same record in the training plan, sign-in sheet, and job description; when an inconsistency is found, first verify the hit and association, then update the knowledge base or external documents.