What this category's data looks like
In enrollment consultation conversion for training institutions, three types of materials—enrollment brochures, consultation records, and trial class schedules—together form the basis of the version ledger and change records. Enrollment brochures contain course names, number of class hours, start dates, fee items, and signature/seal positions; consultation records contain consultation dates, intended courses, follow-up person signatures, and receipts; trial class schedules contain trial class times, instructors, sign-ins, and confirmation signatures. Material sources are scattered across the enrollment, consultation, and academic affairs stages, and the update rhythm changes with class terms and policy adjustments. The names, quantities, and dates of the same record often fail to match across two materials, and unsynchronized versions, missing signatures, or missing receipts occur frequently. When entering document parsing and chunking, enrollment brochures serve as the primary version source, consultation records as process evidence, and trial class schedules as fulfillment evidence; each becomes an independent data row and is bound to a unique data identifier, providing a field-level basis for subsequent retrieval and change tracing.
Configuration and implementation checks
| Object | Check | Verification action |
|---|---|---|
| Enrollment brochure | Course name, number of class hours, start date, and signature/seal must be consistent with the current version | Open the data row to check whether the status is indexed, and verify the records of chunkSize, chunkSplitter, and trainingType |
| Consultation record | Student name, consultation date, intended course, and receipt signature must be complete and the date traceable | Check the file record and the data row separately to confirm that the old version is traceable and the references are synchronized |
| Trial class arrangement | Trial class time, instructor, classroom number, and confirmation signature must correspond to the brochure class schedule | Check whether the data rows covered by the rebuild task contain only data with completed indexing |
Three common errors
- Symptom: materials just uploaded cannot be found. Cause: the data row is in parsed or indexing, and data pending indexing is naturally isolated at the retrieval layer and is not recalled; successful parsing does not equal a retrieval hit.
- Symptom: empty data rows remain after training fails. Cause: training interruption leaves orphan data, failed data is not edited or deleted in time, and the index status does not return to completed.
- Symptom: the names, quantities, and dates of the same record fail to match across two materials. Cause: versions are not synchronized, the old version is not marked, signatures or receipts are missing, and references are not updated with changes.
How to verify the setup
Acceptance of this feature: upload one material, observe the data row status transitions and the coverage scope of the rebuild task, and confirm parsed to indexing to indexed, with rebuild covering only data with completed indexing.
Business test: change one piece of content and see whether the version number and references are updated synchronously; check the records of trainingType, chunkSize, and chunkSplitter, and register the number of array entries and the referenced text tokens separately.
- Open the data row to check whether the status is consistent with the interface display, and confirm that the identities of the file record and the data row are distinguishable.
- Look at the data rows covered by the rebuild task, and confirm that changing the model only rebuilds data with completed indexing, and that data pending indexing does not participate in the rebuild chain.