What this category's data looks like
In the scheduling and class consumption scenario for training institutions, the core materials include three types: class schedules, class consumption records, and schedule change requests. The fields cover course name, instructor, class date and time slot, student roster, number of classes consumed, reason for schedule change, signature and receipt. The material sources are academic affairs system exports, scanned paper forms, and external system returns. The update cadence advances weekly or per class session, and versions change frequently. When entering the conversation logs and auditing function, the class schedule assumes the role of the baseline for courses and time slots, the class consumption records assume the role of actual consumption and signature evidence, and the schedule change requests assume the role of the basis for changes and approval trail. The three must remain consistent in date, quantity, and name, and each must correspond to the current version, with old versions traceable and references updated in sync.
Configuration and implementation checks
This step is performed by the conversation record interface (by application and session dimension), which outputs the session message list and total record count, including role and reference information. The "version ledger and change records" are then completed manually or by an external system. The conversation record interface only retrieves session evidence and does not write to the business ledger.
| Object | Check | Verification action |
|---|---|---|
| Class schedule | Course name, instructor, class date and time slot are consistent between the class schedule and class consumption records, and are the current version | Paginate by application and session dimension, check the order of the question and answer roles in the returned list, and compare the date fields of the class schedule and class consumption records |
| Class consumption record | Number of classes consumed, student roster, signature and receipt are complete, and match the quantity and date in the schedule change request | Pull two consecutive pages and compare the total record count and offset, open a single record to check the reference and elapsed time fields, and confirm that dataId and value can locate the specific message |
| Schedule change request | Reason for schedule change, approval signature, receipt are consistent with the change date in the class schedule and class consumption records, and the old version is traceable | Check the source of chatId in the request parameters, confirm it matches the actual session, and check whether the class schedule version number referenced by the schedule change request is updated in sync |
Three common errors
- Symptom: The number of students in the same class consumption record does not match between the class schedule and the schedule change request. Cause: The materials are maintained independently and are not checked uniformly against the current version, resulting in discrepancies in quantity and date.
- Symptom: The class schedule has been updated but the class consumption record still references the old version, and the version is not synchronized. Cause: The change did not trigger the reference synchronization process, the old version was not marked invalid, and the ledger was not registered in time.
- Symptom: The schedule change request lacks a signature or receipt, making approval untraceable. Cause: The paper form was not returned as a scanned copy after circulation, the external system did not write back the signature status, and the audit chain is broken.
How to verify the setup
Acceptance of this function: page through by total record count to retrieve all, sample one record to check role, reference information, and time, confirm that dataId and value can locate it, the status code is 200, and the total record count is total.
Business test: change one piece of content and see whether the version number and references are updated in sync.
- Check the application and session identifiers in the request parameters, and confirm they match the actual application and actual session
- Pull two consecutive pages and compare the record count and total count, and confirm the offset and total count match