What this category's data looks like
For off-campus training compliance filing and penalty response, the material sources include three types: school operation license, course filing materials, and fee disclosure. The school operation license records the institution name, address, validity period, and issuance date; the course filing materials record the course name, number of class hours, course start date, and review comments; the fee disclosure records fee items, amounts, refund rules, and disclosure date. When these three types of materials enter scheduled tasks and automation features, each has a different role: the school operation license serves as the baseline for the entity's qualifications, the course filing materials serve as the baseline for business content, and the fee disclosure serves as the baseline for external messaging. The update cadence is triggered by policy adjustments, material corrections, or disclosure changes, and the field characteristics are concentrated in names, quantities, dates, signatures, and receipts. The version ledger must ensure that the current version is unique, old versions are traceable, and references are synchronized.
Configuration and implementation checks
This part is executed by trigger configuration and tool nodes (scheduling capability is not in the tool introduction), outputting trigger records and execution results. The version ledger and change records are completed by business processing according to the records or by supplementary runs. Whether a tool call is executed is decided by the model based on the tool introduction; when the model does not need to summarize again, a tool call termination node can be attached at the end of the tool to end this call.
| Object | Check | Verification action |
|---|---|---|
| Trigger condition | The trigger has been connected to the corresponding tool node | Check the process connections and trigger records, and verify the trigger time and execution count |
| Tool introduction | Clearly state when it should execute | Check the introduction fields and confirm it executes on time and only once |
| Termination node | When no summary is needed, it has been attached at the end of the tool | Check where the termination node is attached and confirm that after execution it is not summarized again by the model |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are synchronized | Change one piece of content and see whether the version number and references are updated synchronously; verify whether the names, quantities, dates, and signatures of the school operation license, course filing materials, and fee disclosure are consistent |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the school operation license and the course filing materials. Cause: The materials are maintained separately, and fields are not uniformly verified according to the version ledger.
- Symptom: The fee disclosure has been updated, but the knowledge base or external documents still reference the old version. Cause: The version was not synchronized, and references did not update with the change records.
- Symptom: The course filing materials lack a signature or receipt, so it cannot be proven during penalty response that they were submitted. Cause: After material correction, the signature and receipt fields were not backfilled.
How to verify the setup
Acceptance for this feature: check the trigger records and execution time, and confirm it executes on time and only once.
Business test: change one piece of content and see whether the version number and references are updated synchronously.
- Verify the name, quantity, date, and signature fields of the school operation license, course filing materials, and fee disclosure to ensure the same record is consistent.
- Check the version ledger and change records to confirm that the current version is unique, old versions are traceable, and references are synchronized, and retain the trigger records and execution results.