What this category's data looks like
This category's data looks like Self-funded study abroad application service materials are centered on study abroad service contracts, school application forms, and personal statements. Their sources are nodes such as signing, online application, and document finalization, and their update cadence rolls with application rounds and deadlines. Contracts contain service scope, fees, and signature pages; application forms contain fields, dates, and submission receipts; personal statements contain version numbers, modification dates, and signature confirmations. When materials enter the vector model and indexing function, contracts and application forms serve as the basis for checking fields and dates, while personal statements serve as the object for version and citation synchronization. Together, the three support the determination that the current version is unique, old versions remain traceable, and citations are synchronized. In terms of field characteristics, contracts emphasize signatures and receipts, application forms emphasize consistency of names, quantities, and dates, and personal statements emphasize version numbers and citation entries.
Configuration and implementation checks
This part is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible and whether data in the same group is merged). The "version ledger and change records" are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | Whether fields, dates, and signatures are consistent with the application form and personal statement; if signatures or receipts are missing, it is treated as inconsistent | Open the contract data row and check the index fields, confirm that multiple vector identifiers are all present, and that the status is indexed |
| School application form | Whether the names, quantities, and dates of the same record in the contract and personal statement match, and whether the versions are synchronized | Check the data row index fields and the rebuild task records, and confirm that after changing the model, only data that has already completed indexing is triggered |
| Personal statement | Whether the version number and citations are synchronously updated, whether the old version remains traceable, and whether citation entries and citation text tokens are recorded separately | Sample one data row to inspect the index fields, then retrieve once to see whether the same group is merged |
| Knowledge base data row | Whether multiple vector identifiers of one data record are all present, and whether limit, and the citation budget are checked according to citation text tokens | Open one data row to check the index fields, with status indexed, or view the rebuild task records |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the same group of data corresponds to multiple vector identifiers, and when merging back to the original data, the highest score was not taken, so the same group was not merged.
- Symptom: the names, quantities, and dates of the same record in the contract and application form do not match. Inspect the following: the version was not synchronized, and citations were not updated with the current version.
- Symptom: a data row has content but cannot be retrieved. Inspect the following: after changing the model, the rebuild task records did not cover that data row, and the index fields are missing or the status has not reached indexed.
How to verify the setup
Acceptance for this function: sample one data row to inspect the index fields, confirm that multiple vector identifiers are all present, then retrieve once to see whether the same group is merged, with status indexed, or view the rebuild task records.
Business test: change one piece of content and see whether the version number and citations are synchronously updated; the number of citation entries is the array length, and quoteMaxToken is the citation content budget. The two are not compared for equality. If a citation upper limit is involved, check the tokens of the citation text, and record the array entry count separately.
- In the knowledge base settings, check that the indexing model is consistent with the vector model actually used by the knowledge base, and confirm that
limit, and the citation budget are checked according to citation text tokens. - Open one data row to check the index fields, confirm that multiple vector identifiers are all present, view the data range covered by the rebuild task records, and confirm that after changing the model, only data that has already completed indexing is triggered.