What this category's data looks like
International student admissions and enrollment management involves three types of materials: admission brochures, admission letters, and visa application forms. Admission brochures contain fields such as program, tuition, and application deadline; admission letters contain name, student ID, registration date, and signature field; visa application forms contain passport number, program name, entry date, signature, and receipt. The material sources are the admissions office, academic departments, and visa services department, with updates rolling by semester or batch. When materials enter the conversation log feature, admission brochures serve as knowledge base reference sources, while admission letters and visa application forms serve as business objects to be checked during sessions. Conversation logs retain questions and answers by application and session dimension, reference fields point to brochure paragraphs, and duration fields record response time. The version ledger and change records are registered, exported, and reviewed accordingly by humans or external systems, ensuring the current version is unique, old versions are traceable, and references are synchronized.
Configuration and implementation checks
This step is executed by the conversation log interface (by application and session dimension), outputting a session message list and total record count, including role and reference information. The "version ledger and change records" are then completed by humans or external systems.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | The same program name, tuition, and deadline are consistent between the brochure and the admission letter, and the version number is synchronized with the reference | Pull the session records, verify that the brochure paragraph pointed to by the reference field matches the current version, and that the total record count matches the pagination offset |
| Admission letter | Name, student ID, and registration date are consistent with the corresponding fields in the visa application form, and the signature field and receipt are complete | Open a single record, verify that the role field is question or answer, check the reference and duration fields, and compare the fields of the two materials |
| Visa application form | Passport number, program name, and entry date are consistent with the admission letter; a missing signature or receipt is deemed inconsistent | Page through by chatId and session identifier to retrieve all records, sample one record to verify dataId and the reference information in value |
| Conversation log interface | The total record count total and response code of 200 are returned normally, and message roles correspond to the original conversation | Pull two consecutive pages to compare the offset and total count, and confirm whether there is a session in the interface when the interface returns empty |
Three common errors
- Symptom: The name spelling or student ID of the same student does not match between the admission letter and the visa application form. Cause: The two materials are registered separately, without cross-checking against the current version.
- Symptom: The admission brochure has updated the deadline, but the session reference still points to the old version's paragraph. Cause: The version was not synchronized, and the reference field was not refreshed when the knowledge base was updated.
- Symptom: The visa application form is missing a signature or receipt, but the record shows it as submitted. Cause: Only the message count was taken during registration, without verifying the material fields and signature status.
How to verify the setup
Feature acceptance: Page through by total record count total to retrieve all records, sample one record to verify the role, reference information, and time, and confirm response code of 200 and complete list fields.
Business test: Change one piece of content, see whether the version number and reference are updated synchronously, and confirm that old versions are traceable and the current version is unique.
- Pull records by application and session identifier, pull two consecutive pages to compare the offset and total record count, and confirm that message roles correspond to the original conversation.
- Open a single record to verify the reference and duration fields, and check that the tokens and array item count of the reference text are recorded separately, without performing an equality comparison.