What this category's data looks like
This category's data covers three types of materials: physical examination forms, re-examination applications, and notices of restricted majors. The physical examination form carries the candidate's basic information, past medical history, examination conclusions for each subject, and the chief examiner's opinion; the re-examination application records the re-examination items, application date, and approval signature; the notice of restricted majors lists the names of restricted majors, the basis for restriction, and the candidate's confirmation receipt. The three types of materials come from different sources: physical examination forms are entered by the physical examination station, re-examination applications are accepted by the admissions office, and notices of restricted majors come from the major review position. The update cadence follows the admissions year and policy adjustments; examination items, the restricted majors catalog, and signature fields may all change. Field characteristics are concentrated in four categories: names, quantities, dates, and signatures. The same candidate's information needs to remain consistent across multiple materials. When the materials enter the scheduled task and automation features, they respectively take on the roles of trigger basis, change object, and reference synchronization source, and the version ledger is established accordingly.
Configuration and implementation checks
This part is executed by the trigger configuration and tool nodes (scheduling capability is not in the tool introduction), outputting trigger records and execution results. The version ledger and change records are then completed by business processing according to the records, either by execution or by supplementary runs.
| Object | Check | Verification action |
|---|---|---|
| Physical examination form | Whether fields, dates, and signatures are complete and consistent with the current version | Check the chief examiner's opinion and examination date, confirm the signature field is filled in; compare against the version ledger to confirm the current version is referenced |
| Re-examination application | Whether the re-examination items, application date, and approval signature correspond to the physical examination form | Compare the names and quantities of re-examination items one by one, check whether the application date connects with the examination date on the physical examination form, and check whether the approval signature and receipt are complete |
| Notice of restricted majors | Whether the names of restricted majors, the basis for restriction, and the candidate's confirmation receipt are synchronized | Check whether the major names and basis for restriction are consistent with the current catalog, confirm the receipt is signed; check whether the reference points to the latest version |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are synchronized | View the trigger records and execution times, confirm execution occurs on time and only once; after changing one piece of content, check whether the version number and references are updated synchronously |
Three common errors
- Symptom: the same candidate's name or the number of physical examination items does not match between the physical examination form and the re-examination application. Cause: the two materials are entered separately, and field comparison and receipt verification are not performed against the same record.
- Symptom: the notice of restricted majors still references the old catalog, and the restricted majors the candidate sees are inconsistent with the current version. Cause: the version was not synchronized, and after the change the references in the knowledge base or external documents were not updated.
- Symptom: the re-examination application lacks an approval signature or the notice of restricted majors lacks the candidate's receipt, yet the process continues. Cause: signatures and receipts were not listed as mandatory checks, and were not backfilled during supplementary runs.
How to verify the setup
Acceptance of this feature: look at the trigger records and execution times, confirm execution occurs on time and only once, that after execution it is not summarized again by the model, and that the same task is not executed repeatedly.
Business test: change one piece of content and see whether the version number and references are updated synchronously.
- Check the process connections and trigger records, confirm the trigger is connected to the corresponding tool node, and that the introduction field clearly states when it should execute.
- Check whether the tool call termination node is connected when summarization is not needed, and confirm at which step the termination node is connected.