What this category's data looks like
The core materials for data versions and change maintenance in college admissions physical examination organization include physical examination forms, re-examination applications, and restricted major notifications. The sources are the admissions office, the school hospital, and departments. The update cadence is concentrated around the admissions season, and the fields involve name, ID, examination date, conclusion, signature, and receipt. When materials enter parsing and training tasks, their roles differ: the physical examination form serves as the main record carrying basic fields and conclusions, the re-examination application serves as a process record appending examination items and dates, and the restricted major notification serves as a result notification linking majors and restricted conclusions. The same record may have mismatched names, quantities, or dates across the three materials, or versions may be out of sync, or signatures and receipts may be missing.
Configuration and implementation checks
This step is executed by parsing and training tasks (server-side tasks), outputting data rows and index status (parsed, indexing, indexed). "Version ledger and change records" are then completed by retrieval and subsequent processing.
| Object | Check | Verification action |
|---|---|---|
| Physical examination form | Whether fields, dates, and signatures are consistent with the re-examination application and restricted major notification; whether the name, quantity, and date of the same record match | Open the data row to check whether the status is parsed, indexing, or indexed, and separately verify the file record and the data row |
| Re-examination application | Whether fields, dates, and signatures are consistent with the physical examination form and restricted major notification; whether versions are in sync | Verify the data row status and file record identifier, and check the impact of chunkSize and chunkSplitter on chunking |
| Restricted major notification | Whether fields, dates, and signatures are consistent with the physical examination form and re-examination application; whether missing signatures or receipts are completed | Verify the data row status and reference synchronization, and confirm the processing mode corresponding to trainingType |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are in sync | Change one piece of content and see whether the version number and references are updated in sync |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the physical examination form and the re-examination application. Cause: The two materials are parsed and stored separately, and fields are not aligned by a unique data identifier.
- Symptom: The restricted major notification has been updated, but the knowledge base still recalls the old version. Cause: The version is not in sync, the old data row has not exited the index, or the reference has not been refreshed.
- Symptom: The re-examination application lacks a signature or receipt, but retrieval still returns the record. Cause: Successful parsing does not equal a retrieval hit, and index status and business completeness are not linked.
How to verify the setup
This feature acceptance: Upload one material and observe the data row status transitions and the coverage scope of the rebuild task; verify the status values parsed, indexing, and indexed, and separately verify the file record and the data row, confirming that chunkSize, chunkSplitter, trainingType, and the rebuild scope only cover data that has completed indexing.
Business test: Change one piece of content and see whether the version number and references are updated in sync.
- Open the data row to check whether the status is parsed, indexing, or indexed, and whether it is consistent with the interface display.
- Separately verify the file record and the data row, confirming that the identities of the file record and the data row are distinguishable.