What this category's data looks like
This category involves three types of materials: registration records, course qualification certificates, and graduation application forms. Registration records come from the provincial registration record management system, with fields including name, exam registration number, course code, score, and date obtained; course qualification certificates come from single-subject qualification notices, with fields including course name, qualification date, and certificate number; graduation application forms come from candidate submissions and preliminary review by the host institution, with fields including major name, number of courses, signature, and receipt. When these three types of materials enter the data version and change maintenance function, registration records serve as the baseline records, course qualification certificates serve as score evidence, and graduation application forms serve as the carrier of the review conclusion. The update rhythm follows the exam period and graduation review batches, and version comparison is triggered after each score release or change in review conclusion. In terms of field characteristics, the same course name may be abbreviated differently across materials, the qualification date and date obtained may differ by several days, and missing signatures and receipts are a common reason for return.
Configuration and implementation checks
This step is executed by trigger configuration and tool nodes (scheduling capability is not covered in the tool introduction), outputting trigger records and execution results. The version ledger and change records are completed by business processing according to the records or by supplementary runs. Whether a tool is called is decided by the model based on the tool introduction; when the model does not need to summarize further, a tool call termination node can be connected at the end of the tool to end this call.
| Object | Check | Verification action |
|---|---|---|
| Registration records | Whether the course name, course code, and date obtained are consistent between the records and the qualification certificate | Check the record fields against the qualification certificate fields, and compare the course code and date obtained; inspect the flow connections and trigger records to confirm that the corresponding tool node has been connected |
| Course qualification certificate | Whether the qualification date and certificate number match the record entries | Check the qualification certificate date and number one by one, and see whether the introduction field clearly states when execution should occur; when inconsistent, record the discrepancy and write it back to the ledger |
| Graduation application form | Whether the major name, number of courses, signature, and receipt are complete | Check the major and number of courses on the application form, and inspect whether the signature and receipt are complete; see where the termination node is connected, and confirm that it is connected at the end of the tool when no summary is needed |
| Version ledger and change records | Whether the current version is unique, whether old versions are traceable, and whether references are synchronized | After changing one piece of content, check whether the version number and references are updated synchronously; compare trigger records with execution results to confirm execution occurs on time and only once |
Three common errors
- Symptom: The name or code of the same course does not match between two materials. Cause: Different abbreviations were used when entering the records and qualification certificate, and field mapping and version comparison were not performed.
- Symptom: The qualification date differs from the date obtained in the records by several days, and the number of courses on the graduation application form is inconsistent. Cause: The material sources are not synchronized, and changes were not written back to the ledger.
- Symptom: The graduation application form lacks a signature or receipt, and the review is returned. Cause: The preliminary review step did not verify the signature and receipt fields, and old version references were not updated synchronously.
How to verify the setup
Acceptance of this function: check the trigger records and execution time to confirm execution occurs on time and only once; when the model does not need to summarize further, confirm that the termination node is connected at the end of the tool.
Business test: change one piece of content and see whether the version number and references are updated synchronously.
- Check the fields, dates, and signatures of registration records, course qualification certificates, and graduation application forms, record inconsistencies, and write them back to the version ledger.
- Inspect the flow connections and trigger records to confirm that the corresponding tool node has been connected and that the introduction field clearly states when execution should occur.