What this category's data looks like
At the initial review stage of academic journal submissions, materials include three categories: submitted manuscripts, author information forms, and plagiarism check reports. Manuscripts provide the main text and version identifiers, author information forms carry signatures, affiliations, and dates, and plagiarism check reports record detection conclusions and receipts. The three categories of materials are often submitted at different time points, and the update rhythm is affected by author revisions, editorial processing, and plagiarism rechecks. Field characteristics center on manuscript number, title, author name, affiliation, receipt date, revision date, signature, and receipt number. When materials enter the vector model and index function, the manuscript main text and plagiarism check conclusions generate indexes separately, and the author information form is used to verify whether the name, quantity, and date of the same record are consistent, ensuring that the current version is unique, old versions are traceable, and citations are synchronized.
Configuration and implementation checks
This step is executed by the index service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). The "version ledger and change records" are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Submitted manuscript | The title and version date of the same manuscript number in the main text and plagiarism check report must be consistent | Open the data row to check the index fields and confirm that multiple vector identifiers are complete |
| Author information form | The signature, affiliation, receipt date, and revision date must be consistent with the manuscript; missing signatures or receipts must be marked | Check in the knowledge base settings whether the index model is consistent with the actual vector model |
| Plagiarism check report | The report number, detection date, and receipt must correspond to the same manuscript number | View the data scope covered by the rebuild task and confirm that after changing the model, only data that has already been indexed is triggered |
| Data row index fields | Multiple vector identifiers for one piece of data are all present, and the status is indexed | Perform one retrieval to see whether data in the same group is merged and the highest score is taken |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the name, quantity, or date of the same record in the manuscript and plagiarism check report do not match, and the version is not synchronized.
- Symptom: recall quality decreases after changing the model. Inspect the following: data rows that have not completed indexing do not participate in recall, so indexing must be completed before rebuilding.
- Symptom: a data row has content but cannot be retrieved. Inspect the following: the index field is missing vector identifiers, or the author information form lacks signatures and receipts, causing the original data not to be associated.
How to verify the setup
This function's acceptance check: sample one data row and look at the index fields to confirm that multiple vector identifiers are all present and the status is indexed; then perform retrieval once to see whether data in the same group is merged and the highest score is taken.
Business test: change one piece of content and see whether the version number and citations are updated synchronously; at the same time, check limit, and citation text tokens, and record the number of array entries separately.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and view the data scope covered by the rebuild task records.
- Open one data row to check the index fields and confirm that multiple vector identifiers for one piece of data are all present and the status is indexed.