What this category's data looks like
In academic journal business cooperation management, materials fall into three categories: business cooperation agreements, advertising review forms, and distribution cooperation materials. Sources are mostly the exchanges among editorial departments, advertising departments, and distribution partners, and the update cadence changes with renewals, supplementary issues, page layout adjustments, and distribution channel changes. Field characteristics center on cooperation entity names, quantities, amount bases, effective and expiration dates, signatures from both parties, and receipt numbers. When the three types of materials enter knowledge base retrieval and recall, their roles differ: business cooperation agreements serve as the basis for entities and terms, advertising review forms serve as the review and signature evidence for a single placement, and distribution cooperation materials serve as the basis for channels and quantities. The same record often has mismatched names, quantities, and dates across two materials, versions are not synchronized, or signatures and receipts are missing, so a version ledger and change records are needed to keep the current version, old-version traceability, and citation synchronization under control.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after pattern, merge, rerank, filter, and limit trimming). The version ledger and change records are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Business cooperation agreement | Check whether the cooperation entity name, effective and expiration dates, signatures from both parties, and receipts are complete, and whether they are consistent with the advertising review form | In the knowledge base search test, switch searchMode to semantic, full-text, or hybrid, compare the number of candidates and scores, then enable usingReRank to see the ranking of the top few results |
| Advertising review form | Check the date, quantity, and signature of a single placement, and confirm there is no conflict with the corresponding record in the business cooperation agreement | Retrieve once each with synonym-rewritten questions, record the number of candidates and scores, and check whether the dates and quantities in the returned citations match the ledger |
| Distribution cooperation materials | Check the distribution channel name, quantity basis, and receipt number, and confirm that the fields match in all three places: the business cooperation agreement, the advertising review form, and this material | After adjusting similarity and limit, rerun and observe changes in the number of candidates and scores, and separately record the length of the citation array; do not compare it for equality with its tokens budget |
| Version ledger and change records | Check that the current version is unique, old versions are traceable, and citations are synchronized; after changing one piece of content, the version number and citations are updated in sync | After changing one piece of content, rerun retrieval to see whether candidates and scores change with the new version, and whether old-version citations can still be traced to the change records |
Three common errors
- Symptom: The same record has mismatched names, quantities, and dates in the business cooperation agreement and the advertising review form. Cause: The two materials are maintained separately, without unifying the basis and field sources according to the version ledger.
- Symptom: The material has been changed, but the knowledge base citation is still the old version, and the version is not synchronized. Cause: Change records were not written back, retrieval recall hit old chunks, and filtering was not performed by the current version.
- Symptom: The advertising review form or distribution cooperation materials lack signatures and receipts but are still cited as valid evidence. Cause: Materials were stored before completeness verification, and retrieval returns candidate chunks only by similarity.
How to verify the setup
Acceptance for this feature: test once each with synonym-rewritten questions, compare the number of candidates and scores, then toggle rerank to see the ranking of the top few results, and check the return differences under the values of searchMode, similarity, and limit.
Business test: change one piece of content and see whether the version number and citations are updated in sync; record the number of citations by array length, and for the citation limit only check the tokens of the citation text.
- In the knowledge base search test, run one synonym question for each of the three types of materials, record the number of candidates and scores, and check whether the returned citations cover the key fields.
- After changing one piece of content, rerun retrieval, check that the current version is unique, old versions are traceable, and citations are synchronized, and write the change into the version ledger and change records.