What this category's data looks like
This page addresses the scenario of student status changes and graduation eligibility review. Materials include leave-of-absence and return-to-school applications, major transfer applications, and graduation review checklists. Sources are academic affairs system exports and offline signed receipts. The update cadence is weekly aggregation and monthly archiving. Field characteristics center on student ID, name, change type, effective date, approval node, and signature field. When entering this function, leave-of-absence and return-to-school applications and major transfer applications serve as the change details role, the graduation review checklist serves as the graduation eligibility determination role, and the progress table and statistical scope description are responsible for aligning record counts with statistical counts, and clearly stating the scope and exceptions in the table header for reference in weekly or monthly reports.
Configuration and implementation checks
This part is executed by the deployment environment's connection configuration (server side), not by the capability of a model node, and outputs whether the connection is available (service startup result and connection logs). The "progress table and statistical scope description" is then completed by deployment handover and subsequent business processing.
| Object | Check | Verification action |
|---|---|---|
| Main business database connection variable | Points to the main business database actually in use and can connect | In the deployment environment, check that the variable value matches the database address, and connect once to MONGODB_URI with a client |
| Log database connection variable | Configured separately, or left empty to reuse the main database as instructed | Check whether the variable is set, verify the database to which logs are written, and confirm that the main database is reused when not configured separately |
| Cache connection variable | The cache instance can connect | Connect once to REDIS_URL with a client and check the response |
| Vector database connection variable | Consistent with the vector database actually in use | Check the selected vector database and address against the deployment instructions; when PostgreSQL is involved, check PG_URL |
Three common errors
- Symptom: The name, quantity, and date of the same leave-of-absence and return-to-school record do not match between the progress table and the graduation review checklist. Cause: The two materials are maintained separately, without cross-checking by student ID and effective date.
- Symptom: The version of the major transfer application is not synchronized, and the old signature field and the new approval node coexist. Cause: The version number and replacement time were not recorded after the material was updated.
- Symptom: The graduation review checklist lacks a signature or receipt, but the progress table still includes it in the total. Cause: The signature field was not made a precondition for inclusion in the table, and exceptions were not explained in the table header.
How to verify the setup
Acceptance of this function: connect once to the main business database, log database, cache, and vector database item by item, check the connection results in the startup logs, and confirm that the instances corresponding to MONGODB_URI, REDIS_URL, and PG_URL can connect.
Business test: use one week of records to check the total and see whether the scope and exceptions are clearly stated
- Align leave-of-absence and return-to-school applications, major transfer applications, and graduation review checklists by student ID and effective date, and check the name, quantity, date, and signature receipt item by item.
- State the statistical scope and exception handling in the header of the progress table, record the tokens and array length of the referenced text, register them separately, and do not perform equality comparison.