What this category's data looks like
Student disciplinary and appeal handling involves three types of materials: disciplinary fact materials, disciplinary decision documents, and appeal statements. The sources are submissions from student affairs departments and academic departments, with updates summarized weekly or monthly. Disciplinary fact materials record the course of conduct, involved personnel, and dates; disciplinary decision documents state the type of disciplinary action, the clauses relied upon, and the effective date; appeal statements register the appeal request, reasons, and acknowledgment of receipt. When the three types of materials enter the tool call and plugin functionality, their roles differ: disciplinary fact materials provide original record entries, disciplinary decision documents provide decision fields and signature information, and appeal statements provide appeal status and receipt fields. Field characteristics are concentrated in four items: name, quantity, date, and signature. The same record often shows inconsistencies in name spelling, quantity criteria, and date order across different materials, and unsynchronized versions or missing receipts can also make verification difficult.
Configuration and implementation checks
This step is executed by the tool call node in the workflow (the model decides whether to call it, and the node executes it), outputting the tool call result (the inputs and returns in the call record). The progress table and statistical criteria description are then completed by subsequent AI nodes or manual verification.
| Object | Check | Verification action |
|---|---|---|
| Disciplinary fact materials | Whether the name, quantity, date, and signature correspond to the disciplinary decision document | Compare name spelling, involved quantity, and conduct date item by item, and check whether signatures and receipts are complete |
| Disciplinary decision documents | Whether the type of disciplinary action, clauses relied upon, effective date, and signature are complete | Open the decision document fields, check the order of the decision date and effective date, and inspect the signature column and delivery receipt |
| Appeal statements | Whether the appeal request, reasons, acceptance date, and receipt are consistent with the decision document | Check whether the appeal date is after the effective date of the decision document, and inspect the acceptance receipt and signature |
| Tool call node | Whether the introduction, parameter introduction, and whether it is required correspond to the material fields | Open the node introduction field and parameter configuration, and check the wiring status of toolChoice and functionCall |
Three common errors
- Phenomenon: The name, quantity, and date of the same record do not match between the disciplinary fact materials and the disciplinary decision document. Cause: The two materials are entered separately, without field-level comparison and version synchronization.
- Phenomenon: The disciplinary decision document lacks a signature or delivery receipt, and the acceptance date of the appeal statement is earlier than the effective date of the decision document. Cause: The material circulation step was not registered in order, and receipts were not archived.
- Phenomenon: The appeal statement version is not synchronized, and the old appeal request is inconsistent with the clauses of the new decision document. Cause: Related materials were not updated after revision, and statistics were still taken according to the old criteria.
How to verify the setup
Acceptance of this feature: Run a trial with a question missing required parameters, check the inputs and returns in the call record, and confirm whether it asks a follow-up question or calls according to the introduction; at the same time, check the values of toolChoice and functionCall in the call record.
Business test: Use one week of records to verify the totals, see whether the criteria and exceptions are clearly stated, check whether the number of records and the statistical count match, and whether the table header states the statistical criteria.
- Open the introduction field and parameter configuration of the tool node one by one, check the three items of introduction, parameter introduction, and whether it is required, and confirm that the parameters correspond to the material fields.
- Check the diamond-shaped connections and node status on the canvas, run a trial with a question missing a field, and record whether the model asks a follow-up question or fabricates parameter values.