What this category's data looks like
Materials for self-funded study abroad application services fall into three categories: study abroad service contracts, school application forms, and personal statements. Contracts come from the signing stage and contain the scope of services, fee terms, and signatures of both parties; application forms come from the online application system and contain institutions and majors, submission dates, and receipt numbers; personal statements come from finalized documents and contain version numbers, word counts, and confirmation records. These materials are updated on a weekly rhythm, and the field characteristic is that the name, quantity, and date of the same record must be consistent across materials. When entering the conversation logs and auditing function, contracts take on the role of progress milestones and signature verification, application forms take on the role of institution dimensions and submission status, and personal statements take on the role of version and content confirmation; together, the three support the registration, export, and review of the progress table and statistical scope description.
Configuration and implementation checks
This step is performed by the conversation record interface (by application and session dimension), which outputs the session message list and the total number of records, including role and reference information. The "progress table and statistical scope description" is then completed manually or by an external system. The message list is not a version ledger of business materials; it serves only as session evidence.
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | The fields include the scope of services, fee terms, and signature date, and they match the number of institutions and submission dates in the application form | Pull records by application and session dimension, verify the source of chatId and dataId, then compare the contract signature date with the application form receipt date |
| School application form | The fields include institutions and majors, submission date, and receipt number, and they match the version number and word count in the personal statement | Pull two pages in succession and compare the total number of records total with the offset, confirm response code of 200, then verify the application form receipt number against the personal statement version number |
| Personal statement | The fields include version number, word count, and confirmation records, and they match the service milestone dates in the contract | Open one record and verify the role, reference information, and duration fields, use value to view the content of a single record, then compare the personal statement version number with the contract milestone date |
Three common errors
- Symptom: The number of institutions and submission dates for the same record do not match between the contract and the application form. Cause: The two materials are registered separately, without verifying fields and dates under the same scope.
- Symptom: The personal statement version is not synchronized, and the old word count coexists with the new confirmation record. Cause: The version number was not updated with the final draft, and receipt or signature confirmation is missing.
- Symptom: Exported records lack references, and a single record shows no reference or duration. Cause: Only the first page was retrieved, and pagination was not used to retrieve all records according to the total number of records.
How to verify the setup
This function's acceptance: paginate to retrieve all records according to the total number of records total, sample one record to verify the role, reference information, and time, confirm response code of 200, and use value to view a single record.
Business test: use one week of records to verify the totals, check whether the scope and exceptions are clearly stated, and confirm that the number of records matches the statistical count and that the scope is written in the header.
- Paginate by application and session dimension, pull two pages in succession and compare the total number of records total with the offset, and verify the source of
chatId. - Open one record and verify
dataId, reference information, and duration, and confirm that the role field matches the original conversation.