What this category's data looks like
International student admissions and enrollment management involves three types of materials: admission brochures, admission letters, and visa application forms. Fields include name, passport number, admitted major, registration date, signature, and receipt. Admission brochures provide the scope of majors and quotas, admission letters give the admission decision and date, and visa application forms carry identity and entry information. Materials are updated by admission batch; brochures are adjusted with policy changes, admission letters are generated by admission round, and application forms are supplemented as visa progress advances. The name, quantity, and date of the same record in the three materials must be consistent; version synchronization and complete signatures and receipts are prerequisites for statistical verification. After materials enter the knowledge base retrieval node, they are retrieved as cited sources for subsequent field comparison, ledger writing, and report generation.
Configuration and implementation checks
This step is executed by the citation output of the knowledge base retrieval node, which outputs an array of cited content, each item containing the original text fragment and a source identifier, and the length can be 0. The "progress table and statistical scope description" is completed subsequently by AI nodes, code nodes, or manual work.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | Whether fields, dates, and signatures are consistent with the admission letter | Check the major name, quota quantity, and batch date, refer back to the original paragraph, and record the source identifier |
| Admission letter | Whether fields, dates, and signatures are consistent with the visa application form | Check the name, passport number, and registration date, verify whether signatures and receipts are complete, and use citation superscripts to refer back to the original text |
| Visa application form | Whether the version is synchronized, and whether signatures or receipts are missing | Check the application form version number and issue date, confirm signatures and receipts, and record the number of items in the citation array separately |
| Progress table and statistical scope description | Whether the recorded count matches the statistical count, and whether the scope is written in the header | Use one week of records to check the total, check whether exceptions are clearly stated, output cited content as an array, where quoteMaxToken is the content budget, and responseData (non-streaming module results returned with detailed output enabled) and quoteList are used to refer back to the original text |
Three common errors
- Phenomenon: The name, quantity, and date of the same record do not match between the brochure and the admission letter. Cause: The versions of the two materials are not synchronized, and the field scope is not unified.
- Phenomenon: The application form lacks a signature or receipt, but the progress table still counts it in the statistics. Cause: The receipt has not been collected, and the ledger does not mark the exception.
- Phenomenon: The answer has citation superscripts but the citation array is empty. Cause: No materials were matched in this round; an empty array is normal output and does not mean retrieval failed.
How to verify the setup
Feature acceptance: Ask a question with textual support and check whether the citation array and superscripts can refer back to the original text; then ask a question with no matching materials and confirm that the array is empty while the pipeline still runs through.
Business test: Use one week of records to check the total and see whether the scope and exceptions are clearly stated.
- In the node, check whether the selected knowledge base collections and their vector models are consistent, and open the search parameter panel to check the values item by item.
- Run a test with a question that has no matching materials, see that the output is empty while the pipeline continues, and record the number of citations and the
quoteMaxTokenbudget.