What this category's data looks like
This page addresses the journal publication license and annual verification scenario. Materials include journal publication licenses, annual verification forms, and rectification reports. Sources are receipts from publication administrative departments, internal ledgers, and rectification approval documents. The update cadence is weekly aggregation and monthly reconciliation. Field characteristics center on licensed item names, certificate numbers, verification years, rectification matters, dates, and signatures. When entering the knowledge base retrieval service, the license provides subject and licensed scope fragments, the annual verification form provides annual records and statistical scope fragments, and the rectification report provides exception and receipt fragments. Together the three serve as candidate sources and do not directly generate statistical tables or authorization results.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate fragments and similarity scores (after pattern, merge, rerank, filter, and limit trimming). The "progress table and statistical scope description" is completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Journal publication license | Whether fields, dates, and signatures are consistent with the annual verification form | In the search test, switch searchMode, check the licensed item name, certificate number, date, and signature fragments, and record the number of candidates and scores |
| Annual verification form | Whether the name, quantity, and date of the same record match the license and rectification report | Test once each with synonymous questions, compare candidates and scores, enable usingReRank to see the ranking of the top few, and check whether the statistical scope is written in the header |
| Rectification report | Whether the version is synchronized and whether signatures or receipts are missing | Check the rectification matters and receipt fragments, adjust similarity and limit, and record the tokens and array length of the quoted text |
| Progress table and statistical scope description | Whether the record count and statistical count match and whether exceptions are clearly stated | Use one week of records to check the totals, see whether the scope and exceptions are clearly stated, and confirm that candidate fragments cover the license, verification form, and rectification report |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the license and the annual verification form. Cause: The two materials' versions are not synchronized, and retrieval candidates do not cover the latest fragments.
- Symptom: The rectification report lacks signatures or receipts, and the statistical scope is not written in the header. Cause: Fields were not aligned when the materials were ingested, and candidate fragments only hit the old version.
- Symptom: There are many candidates but the ones ranked first are irrelevant, and the answer lacks key paragraphs. Cause: The retrieval mode does not match the material form, and rerank and similarity filtering are not tuned well.
How to verify the setup
Acceptance for this feature: test once each with synonymously rewritten questions, compare candidates and scores, then toggle rerank on and off to see the ranking of the top few, and record the actual values of searchMode, similarity, and limit.
Business test: use one week of records to check the totals, see whether the scope and exceptions are clearly stated; the number of quotes is the array length, and the tokens of the quoted text are recorded separately and are not compared for equality with quoteMaxToken.
- In the knowledge base search test, switch retrieval modes, compare the number of candidates and scores, and confirm that fragments from the license, annual verification form, and rectification report are all recalled.
- Use one week of records to check the totals, check whether the statistical scope and exceptions are written in the header, and after confirming that the record count and statistical count match, proceed to the weekly or monthly report.