What this category's data looks like
This page focuses on three types of materials in student status changes and graduation qualification audits: leave/resumption applications, major transfer applications, and graduation audit checklists. Leave/resumption applications record student ID, name, change type, effective date, and approval signature; major transfer applications include original major, target major, assessment conclusion, and department seal; graduation audit checklists list course name, credits, grade, graduation conclusion, and reviewer signature. Materials come from academic affairs system exports, department submissions, and paper scans, updated by semester or batch. When entering the exception tracing and manual review function, leave/resumption applications and major transfer applications serve as the original records of changes, and graduation audit checklists serve as the basis for qualification determination. The fields of the three must be cross-compared, focusing on whether names, quantities, dates, and signatures are consistent, forming an exception list and review conclusion.
Configuration and implementation checks
This step is executed by the memory turns and prompt configuration in the application settings, outputting the reference historical message range and answer constraints. The exception list and review conclusion are then completed by the model. Memory turns control how many previous dialogue turns are referenced at most when answering; too small a value fails to use prior context, too large a value brings in irrelevant content and increases consumption.
| Object | Check | Verification action |
|---|---|---|
| Leave/resumption application | Whether student ID, name, change type, effective date, and approval signature are complete and consistent with the major transfer application | Check the memory turns value in the application settings, run a trial with two consecutive questions, confirm the second round can carry over the reference from the first round; check whether the historical message range in messages covers the required prior context |
| Major transfer application | Whether the original major, target major, assessment conclusion, department seal match the major name and date in the graduation audit checklist | Compare the name and date fields of the two materials, record inconsistencies; check whether the historical messages corresponding to chatId include the context of the previous follow-up question |
| Graduation audit checklist | Whether course name, credits, grade, graduation conclusion, reviewer signature match the leave/resumption and major transfer records | Compare the fields of the checklist and change records item by item, mark missing signatures or missing receipts; confirm whether the variables passed in variables affect the answer constraint range |
Three common errors
- Phenomenon: The name or student ID of the same student does not match between the leave/resumption application and the graduation audit checklist. Cause: The two materials are entered in different stages, and no field-level cross-validation was performed.
- Phenomenon: The target major in the major transfer application is inconsistent with the major name in the graduation audit checklist. Cause: The version was not synchronized, and the old application was not updated with the training program.
- Phenomenon: The graduation audit checklist lacks a reviewer signature or receipt. Cause: The scanned paper materials were not returned, and the electronic process did not enforce a signature step.
How to verify the setup
Acceptance of this function: two consecutive follow-up questions, see whether the second question carries over the reference from the first; check the actual values of messages, chatId, variables in the historical message range and answer constraints.
Business test: create an exception record, see whether the source material can be traced, confirm the exception is supported by original records, and after the reviewer signs, hand it to the responsible person for handling.
- Check the current memory turns value in the application settings, run a trial with two consecutive questions, confirm the second round correctly carries over the reference from the first round, and compare the usage records of the two runs.
- Compare the names, quantities, dates, and signatures of the leave/resumption application, major transfer application, and graduation audit checklist item by item, mark inconsistencies, and generate an exception list.