What this category's data looks like
In the student disciplinary and appeal handling category, materials include disciplinary fact materials, disciplinary decision documents, and appeal statements. Disciplinary fact materials record the time of the behavior, location, involved personnel, item names and quantities, with original records and signatures attached; disciplinary decision documents state the disciplinary basis, type, effective date, and delivery receipt; appeal statements state the appeal request, reasons, submission date, and acknowledgment information. Materials come from the student affairs system, the academic affairs system, and offline submissions, and are updated in batches as the incident progresses, with the final signed document serving as the authoritative version. After entering the multi-turn dialogue and prompts feature, the disciplinary fact materials serve as the factual foundation, the disciplinary decision documents serve as the disposition basis, and the appeal statements serve as the review trigger point, based on which the model sorts out the exception list and review conclusions.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the application settings, outputting the referenced historical message range and answer constraints. The exception list and review conclusions are then completed by the model, while the external entry point and authorization are handled by the publishing service and file permissions. Memory turns control how many previous turns of dialogue can be referenced at most when answering; too small a value fails to use prior context, while too large a value brings in irrelevant content and increases consumption.
| Object | Check | Verification action |
|---|---|---|
| Disciplinary fact materials | Names, quantities, dates, and signatures must be consistent with the disciplinary decision documents | Check the memory turns value in the application settings, run a trial with two consecutive question turns, check whether the second turn can carry forward the references from the first turn, and record the messages range |
| Disciplinary decision documents | The disciplinary basis, type, and effective date must connect with the appeal statement acceptance date | Compare the dates and signatures of the two materials, check whether the delivery receipt is complete, and confirm the historical messages referenced in the conversation corresponding to chatId |
| Appeal statements | The appeal request, reasons, and submission date must have acknowledgment records | Trace whether the same record names and quantities in the appeal statement and the disciplinary fact materials match, and check the fields brought in by variables |
| Exception list and review conclusions | Each exception must be supported by original records and signed by a reviewer | Trace each item in the exception list back to the source materials one by one, compare whether the versions are synchronized, and confirm that missing signatures or receipt items have been marked |
Three common errors
- Phenomenon: The names and quantities of the same record do not match between the disciplinary fact materials and the disciplinary decision documents. Cause: The two materials are entered at different stages, and no field comparison or version synchronization was performed.
- Phenomenon: The appeal statement submission date does not connect with the effective date of the disciplinary decision document, and the acknowledgment record is missing. Cause: Offline submissions were not acknowledged in time, and the date field was not backfilled.
- Phenomenon: When the second question uses references, the answer does not address the question, and responses become slower with increased consumption. Cause: The memory turns value does not match the prior context range, bringing in irrelevant historical messages.
How to verify the setup
Acceptance for this feature: ask two consecutive follow-up questions, see whether the second question carries forward the references from the first question, and check whether the messages and chatId ranges meet expectations.
Business test: create an exception record, see whether it can be traced to the source materials, and confirm that the exception is supported by original records and signed by a reviewer.
- Check the current memory turns value in the application settings and match it with the prior context range required by the question.
- Run a trial with two consecutive question turns, compare the usage records of the two runs, and confirm that consumption changes accordingly after adjusting the turns.