What this category's data looks like
This page addresses the student disciplinary and appeal handling category. Materials include three types: disciplinary fact materials, disciplinary decision documents, and appeal statements. Disciplinary fact materials record the time, place, circumstances, and source of evidence of the conduct; disciplinary decision documents state the type of disciplinary action, the basis clauses, the effective date, and the approval signature; appeal statements state the appeal request, reasons, submission date, and receipt. The three types of materials serve as mutual verification benchmarks on fields, dates, and signatures, and after entering the knowledge base they are retrieved as candidate chunks. The update cadence advances with the disciplinary process: fact materials are ingested first, decision documents are synchronized after approval signature, and appeal statements are added after acceptance. The name, quantity, and date of the same record may not match across two materials. When versions are not synchronized or signature receipts are missing, retrieval results remain only candidate chunks and require manual tracing back to the original materials.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after pattern, merge, re-rank, filter, and limit truncation). The exception list and review conclusions are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Disciplinary fact materials | Whether they are consistent with the disciplinary decision document on the conduct name, quantity, and date, and whether signatures are complete | In the search test, switch searchMode, retrieve once each with synonymous questions, record the number of candidates and the similarity score, and check item by item against the original records |
| Disciplinary decision document | Whether it matches the appeal statement on the type of disciplinary action, basis clauses, and effective date, and whether the approval signature and receipt are complete | Retrieve once each with usingReRank enabled and disabled, compare the ranking changes of the top few results, check the cited text tokens, and record the array count separately |
| Appeal statement | Whether it corresponds to the disciplinary fact materials on the appeal request, reasons, and submission date, and whether versions are synchronized | Retrieve with synonymously rewritten questions, see whether candidates include both semantic and full-text results, and check whether key chunks are retained after limit truncation |
| Knowledge base retrieval service | Whether candidate chunks and similarity scores can be traced back to the original materials, and whether citation limit truncation affects only the count | In the search test, fix searchMode and usingReRank, record the number of candidates and scores, then trace each one back to the source material |
Three common errors
- Symptom: The name, quantity, and date of the same disciplinary conduct do not match between the fact materials and the decision document. Cause: The two materials are entered separately without field-level verification, and versions are not synchronized.
- Symptom: The disciplinary decision document lacks an approval signature or the appeal statement lacks a receipt, making effectiveness impossible to confirm during review. Cause: Signature and receipt fields are not completed along with the process, and material status is disconnected from process nodes.
- Symptom: Changing the phrasing causes the target material not to be recalled; there are many candidates but the top-ranked ones are irrelevant. Cause: The retrieval mode does not match the material form, and re-ranking and similarity filtering are not adjusted as needed.
How to verify the setup
Acceptance of this feature: test once each with synonymously rewritten questions, compare candidates and scores, then toggle re-ranking on and off to observe the ranking of the top few results.
Business test: create an exception record and see whether it can be traced back to the source material.
- In the search test, fix
searchModeandusingReRank, record the number of candidates and thesimilarityscore, and trace each one back to the disciplinary fact materials, disciplinary decision document, or appeal statement. - Check the cited text tokens and array count, confirm that key chunks are still present after
limittruncation, and that signature and receipt fields are completed along with process nodes.