What this category's data looks like
The materials for self-funded overseas study application services mainly consist of study abroad service contracts, school application forms, and personal statements, which come from different stages: the contract is signed by the consultant and the applicant, the application form is filled out and submitted by the applicant, and the personal statement is written by the applicant and reviewed by the consultant. The materials are updated by application batch, and the fields include name, school name, major name, application date, signature and receipt status. When entering the knowledge base retrieval and recall function, the contract serves as the source of terms and signing information, the application form serves as the source of school and major fields, and the personal statement serves as the source of experience and motivation statements; together, the three form the original record set for exception tracing.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate snippets and similarity scores (after pattern, merge, rerank, filter, and limit trimming). The exception list and review conclusions are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | Check the applicant name, service item name, signing date, and signature page in the contract, and determine whether they are consistent with the application form and personal statement | Retrieve contract snippets in the search test, record the number of candidates and scores, switch searchMode to compare hit differences under semantic, full-text, and hybrid modes |
| School application form | Check the school name, major name, application date, and submission receipt in the application form, and determine whether they match the contract and personal statement | Retrieve application form snippets, check whether the candidates include both semantic and full-text results, enable rerank and compare the order of the top few items, and check retention after similarity filtering |
| Personal statement | Check the name, experience dates, number of projects, and version markers in the personal statement, and determine whether they are consistent with the contract and application form | Retrieve personal statement snippets, check whether key paragraphs are retained after quote limit trimming, record the number of candidates and scores, and confirm the ranking changes before and after enabling usingReRank |
Three common errors
- Phenomenon: The same applicant's name is written differently in the contract and application form, and the dates also do not match. Cause: The two materials were filled in at different stages without unified verification, so hit snippets are scattered during retrieval.
- Phenomenon: There are multiple versions of the personal statement, and retrieval recalls the old version. Cause: Versions were not synchronized, the old draft still remains in the knowledge base, and version markers and replacement records are missing.
- Phenomenon: The contract lacks a signature page or the application form lacks a submission receipt, making it impossible to confirm during review. Cause: Signature and receipt status were not checked when materials were collected, and the exception record lacks support from original records.
How to verify the setup
Acceptance for this function: test once each with synonym-rewritten questions, compare candidates and scores, then toggle rerank to see the order of the top few items; switch searchMode to observe candidate changes, and check the impact of similarity and limit on the number of returned items.
Business test: create an exception record, see whether the source material can be traced, confirm that the exception is supported by original records and signed by the reviewer, then hand it to the person in charge for handling.
- In the search test, retrieve the same exception record using different question phrasings, record the number of candidates and scores, and check whether the hit snippets can be traced back to the original text location in the contract, application form, or personal statement.
- Check the contract signature page, application form receipt, and personal statement version markers, confirm that the three materials are consistent in name, quantity, and date, list inconsistent items in the exception list, and submit it to the reviewer for signature.