What this category's data looks like
In the pre-departure training and overseas safety reminder scenario, materials fall mainly into three categories: pre-departure training courseware, safety reminder checklists, and accommodation contact sheets. Courseware is usually organized by batch and country, with fields including course name, training date, and instructor signature; safety reminder checklists are itemized by risk type, with fields including reminder number, applicable country, release version, and receipt status; accommodation contact sheets are listed by institution or city, with fields including accommodation name, address, contact person, and confirmation date. Materials originate from three-party circulation among the project team, overseas service providers, and institutions, with an update cadence of consolidation one week before each batch starts, freezing three days before departure, and supplementary entry of receipts within one week after arrival. After entering workflow orchestration, the courseware and checklists serve as the basis for exception determination, the accommodation contact sheets serve as the source for tracing accommodation-related exceptions, and the three categories of materials jointly support the generation of the exception list and review conclusions.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branches), outputting branch directions and interaction state records. The "exception list and review conclusions" are completed by subsequent nodes continuing execution along the branches. When the user selection node is triggered, the conversation enters an interaction state and the workflow state is recorded; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | Whether the courseware name, training date, and instructor signature are consistent across the three materials | Check the courseware name and training date one by one, check whether the instructor signature field is empty, and compare the name and date of the same record in the safety reminder checklist |
| Safety reminder checklist | Whether the reminder number, applicable country, release version, and receipt status are synchronized | Check the reminder number and applicable country fields, compare whether the release version is synchronized with the courseware version, and check whether the receipt status is missing |
| Accommodation contact sheet | Whether the accommodation name, address, contact person, and confirmation date are consistent with the courseware | Check the accommodation name and confirmation date, compare the name and quantity of the same accommodation in the courseware, and check whether the contact person's signature or receipt is missing |
| User selection node | Each option corresponds to one branch, and the interaction state is recorded | Check the options and branch connections one by one in the node, trigger it once to view the node status in the run record, reference variables in subsequent nodes and do a trial run, and confirm that nodeId corresponds to the correct branch direction |
Three common errors
- Symptom: The name and quantity of the same accommodation do not match between the accommodation contact sheet and the courseware. Cause: The two places were entered by different personnel, and field-level comparison was not performed before entering review.
- Symptom: The version of the safety reminder checklist is not synchronized, and old-version reminders are still referenced. Cause: After the version update, it was not written back to the courseware and accommodation contact sheet, and a synchronization check action was missing.
- Symptom: The courseware instructor signature or safety reminder receipt is missing, and the exception record has no signature support. Cause: When consolidating materials, only electronic files were collected, and the signature field and receipt status were not checked.
How to verify the setup
Acceptance of this feature: run trial executions option by option, check the branch direction and interaction state in the run record, and confirm that variables have been passed to subsequent nodes and that nodeId corresponds to the correct branch.
Business test: create an exception record and see whether the source material can be traced.
- Check the fields, dates, and signatures of the pre-departure training courseware, safety reminder checklist, and accommodation contact sheet one by one, and mark records whose names, quantities, or dates do not match.
- For each exception record, trace back to the source material, complete the signature or receipt, and then hand it over to the responsible person for handling.